Senior Events Specialist - California

Senior Events Specialist

Cleary Gottlieb is a pioneer in globalizing the legal profession. We have 14 offices in major financial centers around the world, but we operate as a single, integrated global partnership and not as a U.S. firm with a network of overseas locations. The firm employs approximately 1,100 lawyers from more than 50 countries.

Since 1946 our lawyers and staff have worked across practices, industries, jurisdictions, and continents to provide clients with simple, actionable approaches to their most complex legal and business challenges, whether domestic or international. We support every client relationship with intellectual agility, commercial acumen, and a human touch.

The Events Team is responsible for the strategic development, production, and execution of a comprehensive portfolio of premium client experiences, including high-profile conferences, webinars, distinguished client entertainment programs, and exclusive hospitality events that exemplify and elevate the Cleary brand and deepen client relationships. The team also provides coordination support for large-scale internal events including partner events, firm retreats, and holiday parties that reinforce our culture of excellence.

The Senior Events Specialist will serve as an integral member of the Global BDMC team, collaborating with the local office and Practice Group support teams and other relevant functions across the firm.

This role will require the ability to work on-site on a frequent basis in each of the Northern California offices, with one office (either the Peninsula or San Francisco) designated as the "home base office" for this position.

Responsibilities

The primary focus will be on events within California. However, the role will also provide support for events across the Americas, as required.

• Lead the comprehensive management of assigned events from initial concept development through post-event evaluation and reporting.
• Develop and maintain detailed project timelines with clear milestones, deliverables, and accountability measures.
• Work on a collaborative basis with relevant stakeholders and internal departments to drive 360 degree strategy across events.
• Manage and maintain the California Events Calendar.
• Develop event budgets, monitor expenses throughout event lifecycles, and conduct post-event budget reconciliation.
• Work closely with BDMC colleagues, lawyers, and other relevant stakeholders to develop targeted, strategic mailing lists so that the right clients attend the right events.
• Manage RSVP tracking and event attendee reports.
• Manage the creation, production, and publication of premium event materials, including invitations, programs, signage, name badges, and promotional materials that consistently reflect Cleary's distinguished brand identity and attention to detail.
• Coordinate logistical elements including venues, F&B, security, registration management, attendee communications, on-site coordination, and contingency planning etc.
• Conduct thorough venue research, site visits, and selection processes to identify optimal locations that align with event objectives and budget parameters.
• Negotiate contracts with vendors, venues, and service providers to secure favorable terms and pricing while ensuring quality standards.

Qualifications

The estimated base salary range for this position is $115,000 to $120,000 at the time of posting. The actual salary offered will depend on a variety of job-related factors, including skills, education, training, credentials, experience, scope and complexity of role responsibilities, geographic location, and performance. This role is exempt meaning it is not overtime pay eligible.

Cleary provides a comprehensive benefits package, including health care benefits. More information can be found here : Benefits

We are an equal opportunity employer. Consistent with these goals, the firm prohibits any form of discrimination or harassment based on any category protected by law. Cleary provides reasonable accommodations to enable otherwise qualified employees to perform the essential functions of their position, provided the accommodation does not pose an undue hardship to the Firm.