Sr. Administrative Coordinator Pediatric ED

Inova Health SystemFalls Church, VA, United States

2 days ago

Job type

Full-time

Job description

Overview

Job Category : Administrative Services Job Description : Inova Fairfax Medical Campus is looking for a dedicated Administrative Coordinator Sr. to join our Pediatric ED team. This role will be Full-Time, Monday-Friday, 8 : 00 a.m.-4 : 30 p.m. (some weekend hours). Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Benefits

Committed to Team Member Health : offering medical, dental and vision coverage, and a robust team member wellness program.
Retirement : Inova matches the first 5% of eligible contributions starting on your first day.
Tuition and Student Loan Assistance : offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
Mental Health Support : offering all Inova team members, their spouses / partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
Work / Life Balance : offering paid time off, paid parental leave

Administrative Coordinator Sr. Job Responsibilities

The Administrative Coordinator Senior coordinates coverage and work flows, performs a wide variety of administrative activities to support department directors and managers and ensures smooth operations within the department. Fulfills contractual obligations to client organizations, including deliverables and accounting / billing. Provides secretarial support to AVP and / or Directors to facilitate completion of department work and provides support to executive directors, account managers and other department personnel. Serves as office manager to ensure the efficient and effective functioning of department operations as needed.

Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics. Makes travel arrangements as needed.

Collects, tracks and maintains information specific to the department often of a highly confidential nature.

Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate department and organizational staff.

Revises and drafts processes and procedures as needed to support efficient and effective department operations.

Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports. Prepares and distributes monthly budget reports.

Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information. Responsible for petty cash fund.

Serves as a liaison with Facilities, Building Management as well as Safety and Security to ensure consistent provision of services and to resolve problems. Participates in office renovation, space allocation and relocation.

Coordinates schedules of support staff to provide back up for reception and PTO. Orients new employees and provides training in department policies and procedures. Coordinates clerical / administrative projects and delegates work to support staff to ensure timely completion.

May perform additional duties as assigned.

Minimum Qualifications

Education : High School diploma or equivalent

Experience : 5 years of relevant office or healthcare experience

Preferred Qualifications

Associates degree or Bachelors degree

Administrative experience in healthcare

Experience with coordinating payroll

About Us

We are Inova, Northern Virginias leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason were a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, were constantly striving to be ever better to shape a more compassionate future for healthcare. Inova Health System is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.

Inova Health System

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Administrative Coordinator • Falls Church, VA, United States