Director Administration - Firestone

Job Description

Director of Administration at Firestone Country Club | Golf & Country Club in Akron, Ohio

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose ofbuilding relationships and enriching the livesof our members, guests and more than 17,000 employees. We are the largest owner and operator ofprivate clubs nationwide, with130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team atInvited!

Job Summary :

The Director of Administration is responsible for overseeing the administrative functions at the club, ensuring efficient and effective operations. This role may be responsible for supervising the Office Manager and Administrative Assistant, as well as developing and implementing administrative policies and procedures. Key duties include overseeing financial and administrative activities, such as budgeting, payroll, accounts payable and receivable, and ensuring compliance with club policies and standards. The Director of Administration collaborates with the General Manager and department heads to support the club's operational goals.

Day-to-Day :

• Review and present accounts receivable and membership data in accordance with Generally Accepted Accounting Principles ("GAAP").
• Analyze weekly, monthly, and annual financial reports according to GAAP.
• Perform self-audits of accounting and club operations twice a year, ensuring adherence to GAAP, internal audit requirements, and Sarbanes-Oxley (SOX) standards. Implement corrective actions as needed to address any issues identified during audits.
• Perform duties related to accounts receivable, including balancing and processing daily sales, posting payments, tracking cash receipts, and processing ACH and credit card payments. Oversee the initiation and communication of monthly member billing.
• Address and resolve member complaints and issues related to billing, collections, and payments in collaboration with department heads, ensuring a high level of member satisfaction.
• Review membership applications for completeness and compliance with program and legal requirements, ensuring accurate and timely processing.
• Manage scheduling and payroll close with department heads.
• Generate and distribute pay checks, ensuring accurate processing of commissions, service charges, lesson pay, and other approved pay components.
• Maintain accurate employee payroll files, including entering new hires, processing updates, and managing salary changes in Oracle. Oversee quarterly EP verification and file maintenance.
• Manage petty cash and cash bank procedures, daily close, and cash deposit activities to ensure accurate financial controls.
• Perform vendor reconciliations and maintain communication with vendors to resolve discrepancies. Oversee P-Card maintenance and reconciliation.
• Ensure timely payment of all periodic expenditures (i.e. leases, notes) according to GAAP, determining whether costs should be accrued, deferred, or expensed.
• Perform miscellaneous office management responsibilities as needed, including supply orders, system maintenance, and supporting overall club operations

About You : Required

Preferred

What We Offer :

We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and-if you're in a non-exempt role-hours worked.

While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes :

Want to learn more? Visit www.invitedbenefits.com for full details.

Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks : LinkedIn Instagram Twitter Facebook

Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.