Student Records Specialist

Student Records Specialist

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career. Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is : Grade : Services 204 Pay Range : $18.79 - $27.25

Job Description

The Student Records Specialist is responsible for conducting moderately diverse and complex research and data reconciliation on academic records for a specific Records specialization for a single workspace. This role is responsible for maintaining the integrity of academic records by ensuring compliance with university rules, regulations, and policies for the benefit of the student body. Additionally, this role will act as a trusted best practice advisor for faculty and staff within their associated specialization in the Records Department and collaborate with their immediate leader in determining methods and procedures outside standard assignments.

Primary Responsibilities

• Receives and responsibly maintains student documentation.
• Demonstrates all core competencies.
• Applies university rules, regulations, and policies accurately and to the benefit of the student.
• Updates and maintains academic records with a high degree of accuracy and confidentiality.
• Understands and adheres to FERPA regulations.
• Works under the direction of the immediate supervisor / manager on daily assigned tasks both independently and in a team environment.
• Demonstrates strong cooperative skills with the ability to perform effectively in a team environment.
• Prioritizes essential job functions while utilizing numerous systems.
• Requires cross-functional coordination and / or collaboration with other university teams to complete tasks, research, and data reconciliation.
• Performs moderately complex data reconciliation regularly.
• Handles high-level escalations with professionalism, keeping leadership updated on team performance, issues, and outcomes to ensure continuous improvement.
• Maintains accurate, timely documentation of procedures and student interactions, ensuring all relevant teams are informed of updates in policies and processes.
• Continuously identifies and addresses barriers in processes, offering solution-focused recommendations that enhance both the student experience and operational efficiency.
• Performs other job-related duties as assigned.

This job description includes a general representation of job requirements rather than a comprehensive inventory of all...

Western Governors University is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.