Admin / Bookkeeper Position
We are working with a client looking for a dedicated, experienced Admin / Bookkeeper to join their team! Our client is a trusted leader in industrial coatings, commercial restoration, and specialty contracting, with more than three decades of proven success. Since 1989, the company has combined union craftsmanship, cutting-edge technology, and a family-oriented atmosphere to deliver superior project outcomes. From epoxy flooring and masonry restoration to industrial coatings and concrete repairs, they are known for their niche expertise and long-standing client relationships. Backed by competitive compensation, profit-sharing, and growth opportunities, our client is an ideal destination for professionals who want to join a respected, high-performance contractor with strong regional roots.
Job Summary
The Admin / Bookkeeper is responsible for the company's daily financial and administrative operations. This role demands strong organizational skills, attention to detail, and a thorough understanding of construction accounting and union payroll requirements. The ideal candidate will be self-sufficient, able to work in a fast-paced environment, and capable of managing multiple tasks efficiently.
Bookkeeping Duties and Responsibilities
- Accounts Payable and Accounts Receivable : Manage the complete cycle of accounts payable and receivable, including processing invoices, tracking outstanding payments, and handling collections.
- Payroll Processing : Prepare and process bi-weekly payroll, including all payroll taxes, deductions, and union-specific withholdings.
- Union Reporting and Compliance : Complete and submit all required union reports, including dues and benefit remittances, and ensure the company remains compliant with all collective bargaining agreements.
- Job Costing : Meticulously track and allocate project costs for labor, materials, and equipment to ensure budgets and profitability are accurately monitored.
- Financial Reporting : Assist in preparing monthly financial statements, including balance sheets and income statements, and provide regular financial reports to management on job costs and overall company performance.
- Account Reconciliation : Perform regular bank, credit card, and loan reconciliations to maintain the integrity of financial records.
- Financial Record-Keeping : Maintain accurate financial records, including all contracts, invoices, and expense receipts, for tax purposes and audits.
- Contract Management : Track and manage contract-related financial documentation, such as change orders, lien releases, and payment applications.
Administrative Duties and Responsibilities
Office Support : Serve as the primary point of contact for the office by answering phones, managing correspondence, and greeting visitors.Document Control : Organize and maintain all project-related documents, including contracts, permits, safety documents, and compliance records.Subcontractor and Vendor Management : Maintain up-to-date vendor information, including W-9s and insurance certificates, and assist in managing vendor communications.HR Support : Assist with administrative human resources tasks, such as new hire onboarding paperwork and maintaining employee files.General Administration : Manage and order office supplies, handle mail, and perform data entry and filing.Permit Processing : Facilitate the processing and tracking of various permits and applications.Support for Management : Provide administrative support to management and project managers, which may include preparing reports and assisting with meeting coordination.Skills and Qualifications
Experience : A minimum of 3 to 5 years of full-charge bookkeeping or accounting experience, with specific experience in the construction industry.Prior experience with union payroll and reporting is a significant plusSoftware Proficiency : High proficiency in accounting software like QuickBooks, as well as Microsoft Office Suite, especially Excel.Knowledge : A strong understanding of accounting principles, financial reporting, and the specific nuances of union construction bookkeeping, such as job costing and certified payroll.Organizational Skills : Exceptional organizational abilities with a high level of accuracy and a keen attention to detail.Communication : Excellent written and verbal communication skills to interact professionally with union officials, vendors, subcontractors, and staff.Problem-Solving : The ability to identify and resolve financial discrepancies and administrative issues effectively.Multi-Tasking : The ability to prioritize and manage multiple administrative and financial tasks in a demanding, deadline-driven environment.Education : An associate degree in accounting, business, or a related field is often preferred, but extensive experience may suffice.Must be able to pass a background check and / or drug testing.Benefits
PTO, HolidaysFull medical, vision, and dental benefitsShort-term and long-term care coverage401(k) available after a waiting period32-40 hours per weekFamily-oriented work cultureInterested? Please send your resume to hailey.riera@gogpac.com OR call / text Hailey at (201)713-2123