Talent.com
Construction Bookkeeper Admin

Construction Bookkeeper Admin

GPACChalfont, PA, US
7 hours ago
Job type
  • Full-time
Job description

Admin / Bookkeeper Position

We are working with a client looking for a dedicated, experienced Admin / Bookkeeper to join their team! Our client is a trusted leader in industrial coatings, commercial restoration, and specialty contracting, with more than three decades of proven success. Since 1989, the company has combined union craftsmanship, cutting-edge technology, and a family-oriented atmosphere to deliver superior project outcomes. From epoxy flooring and masonry restoration to industrial coatings and concrete repairs, they are known for their niche expertise and long-standing client relationships. Backed by competitive compensation, profit-sharing, and growth opportunities, our client is an ideal destination for professionals who want to join a respected, high-performance contractor with strong regional roots.

Job Summary

The Admin / Bookkeeper is responsible for the company's daily financial and administrative operations. This role demands strong organizational skills, attention to detail, and a thorough understanding of construction accounting and union payroll requirements. The ideal candidate will be self-sufficient, able to work in a fast-paced environment, and capable of managing multiple tasks efficiently.

Bookkeeping Duties and Responsibilities

  • Accounts Payable and Accounts Receivable : Manage the complete cycle of accounts payable and receivable, including processing invoices, tracking outstanding payments, and handling collections.
  • Payroll Processing : Prepare and process bi-weekly payroll, including all payroll taxes, deductions, and union-specific withholdings.
  • Union Reporting and Compliance : Complete and submit all required union reports, including dues and benefit remittances, and ensure the company remains compliant with all collective bargaining agreements.
  • Job Costing : Meticulously track and allocate project costs for labor, materials, and equipment to ensure budgets and profitability are accurately monitored.
  • Financial Reporting : Assist in preparing monthly financial statements, including balance sheets and income statements, and provide regular financial reports to management on job costs and overall company performance.
  • Account Reconciliation : Perform regular bank, credit card, and loan reconciliations to maintain the integrity of financial records.
  • Financial Record-Keeping : Maintain accurate financial records, including all contracts, invoices, and expense receipts, for tax purposes and audits.
  • Contract Management : Track and manage contract-related financial documentation, such as change orders, lien releases, and payment applications.

Administrative Duties and Responsibilities

  • Office Support : Serve as the primary point of contact for the office by answering phones, managing correspondence, and greeting visitors.
  • Document Control : Organize and maintain all project-related documents, including contracts, permits, safety documents, and compliance records.
  • Subcontractor and Vendor Management : Maintain up-to-date vendor information, including W-9s and insurance certificates, and assist in managing vendor communications.
  • HR Support : Assist with administrative human resources tasks, such as new hire onboarding paperwork and maintaining employee files.
  • General Administration : Manage and order office supplies, handle mail, and perform data entry and filing.
  • Permit Processing : Facilitate the processing and tracking of various permits and applications.
  • Support for Management : Provide administrative support to management and project managers, which may include preparing reports and assisting with meeting coordination.
  • Skills and Qualifications

  • Experience : A minimum of 3 to 5 years of full-charge bookkeeping or accounting experience, with specific experience in the construction industry.
  • Prior experience with union payroll and reporting is a significant plus
  • Software Proficiency : High proficiency in accounting software like QuickBooks, as well as Microsoft Office Suite, especially Excel.
  • Knowledge : A strong understanding of accounting principles, financial reporting, and the specific nuances of union construction bookkeeping, such as job costing and certified payroll.
  • Organizational Skills : Exceptional organizational abilities with a high level of accuracy and a keen attention to detail.
  • Communication : Excellent written and verbal communication skills to interact professionally with union officials, vendors, subcontractors, and staff.
  • Problem-Solving : The ability to identify and resolve financial discrepancies and administrative issues effectively.
  • Multi-Tasking : The ability to prioritize and manage multiple administrative and financial tasks in a demanding, deadline-driven environment.
  • Education : An associate degree in accounting, business, or a related field is often preferred, but extensive experience may suffice.
  • Must be able to pass a background check and / or drug testing.
  • Benefits

  • PTO, Holidays
  • Full medical, vision, and dental benefits
  • Short-term and long-term care coverage
  • 401(k) available after a waiting period
  • 32-40 hours per week
  • Family-oriented work culture
  • Interested? Please send your resume to hailey.riera@gogpac.com OR call / text Hailey at (201)713-2123

    Create a job alert for this search

    Bookkeeper Construction • Chalfont, PA, US