Administrative Associate - Visitor Engagement (Intermittent Schedule)

Forest Preserve District of DuPage CountyWheaton, IL, USA

26 days ago

Job type

Full-time

Quick Apply

Job description

The Forest Preserve District of DuPage County is seeking an Administrative Associate to support the Community Engagement and Visitor Services team. This role plays a vital part in helping us connect people to nature by providing the behind-the-scenes administrative support that keeps programs, events, and daily operations running smoothly.

This intermittent position offers flexible scheduling with hours that vary throughout the year :

September–November and February–May : ~20–24 hours per week
All other months : ~8–12 hours per week

What You'll Do

Provide day-to-day administrative support such as filing, scanning, preparing documents, and managing mail.

Use Microsoft Office to create and update reports, correspondence, and records.

Serve as the main point of contact for scheduling educational programs, field trips, and scout programs.

Assist with purchasing, maintaining inventory, and reconciling invoices for supplies, uniforms, and equipment.

Help coordinate and support special events and sponsorship activities.

Maintain accurate records and assist with sensitive projects requiring discretion.

Support staff and volunteers by keeping operations organized and running efficiently.

What You'll Need

Must be 18 years of age or older at the time of hire.

High School Diploma / GED, 1-3 years of related experience in an administrative role, or equivalent combination of education, training, and experience.

Ability to perform job duties with a high degree of tact and discretion while dealing with confidential materials and actions.

Valid Driver's License in good standing.

Proficiency with Microsoft Office Suite.

Ability to maintain complete, accurate, and organized records.

Effective verbal and written communication skills.

Ability to establish rapport and maintain effective working relationships with the public, vendors, elected officials, and staff.

Ability to prioritize and manage multiple tasks and projects while interpreting and applying complex written and verbal instructions.

Why Join Us

At the Forest Preserve District of DuPage County, you'll be part of a team dedicated to connecting people to nature, protecting natural resources, and inspiring lifelong learning. This role is a great fit for someone who enjoys variety in their work, is detail-oriented, and wants to play a key role in supporting educational programs and public engagement.

Starting Pay

$20.79 – 23.39 per hour.

Work Setting

Based out of the headquarters facility in Wheaton, IL.

Apply Today

Help shape the future of DuPage's natural spaces while growing your engineering career. Follow the link to apply directly and be considered for this role. More details can be found in the full job description attached or on our website.

The Forest Preserve District of DuPage County is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Our organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Administrative Associate • Wheaton, IL, USA