Office Specialist-Development ServicesGovernment Jobs • Kingman, AZ, US
Office Specialist-Development Services
Government Jobs • Kingman, AZ, US
27 days ago
Job type
- Full-time
Job descriptionMaintaining correspondence, files, and reports Meeting the public and receiving phone calls Responding to questions concerning department procedures or directing queries to appropriate individuals Reviewing work of other staff for conformance to regulations Understanding and interpreting procedures and practices related to various departmental and assigned programs Delegating work assignments, training, monitoring, scheduling, overseeing or directly supervising and reviewing the work of subordinate clerical and office employees Assisting in interviewing and screening applicants and recommending disciplinary actions Completing employee evaluations Assisting wherever needed to perform duties of department and in giving help in complex situations Helping public with difficult, complex problems Assisting at the front counter and cross-training with other positions within the department for backup as assigned Compos[ing] correspondence and other documents to respond to inquiries and to obtain, update, or provide information Creating, reviewing, and maintaining various reports through the use of databases, spreadsheets, and various software programs for various County, State, Federal, and Accrediting purposes Researching public and internal records for proper information Keeping time and leave records of division or department Establishing, coordinating, and maintaining filing systems and indexing and cross-referencing systems for assigned department Following and adhering to State of Arizona records retention, transfer, and destruction schedules Auditing incoming and outgoing data for accuracy, completeness, and quality Compiling and computing data from files and other sources in preparing reports Maintaining inventory of materials, equipment, and purchasing records and reports Gathering and preparing materials for special reports, forms, policy formulation, and summaries at the request of superiors as assigned Performing research for assigned area Checking frequently against a variety of records in order to secure complete and accurate information Operating common office machines to include computer keyboards and related peripheral equipment Maintaining a high level of confidentiality Presenting and conducting themselves in a professional manner at all times Communicating in a courteous and helpful manner as well as clear and concise manner at all times Resolving complaints within scope of information and authority, and / or referring to chain-of-command as appropriate Administrative support to division staff as assigned, including but not limited to financial reports, requisitions, purchase order management, grants, and other program support, and meeting support Division inventory management Records management to include setting up files, tracking flow of records, distributing records as needed, maintaining archives in electronic version and hard copy as needed, close-out, and destruction of records in accordance with various laws and County policies Performing special assignments as requested Performing related work as required Exercising regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures High School diploma / GED (General Education Degree) Four (4) years minimum progressively responsible advanced administrative and clerical office support with which : Two (2) of the Four (4) years performing specialized support in the assigned department / division or comparable Mohave County Department An equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position Must provide driving history upon acceptance of appointment at no cost to the County Procedures, terminology, equipment, accepted or common practices, and policies of the assigned specialized work and the department / area to which assigned English grammar, spelling, punctuation, and arithmetic Modern office practices, procedures, and equipment Filing, index, and information systems Organization of the department Applicable rules, laws, regulations, and practices Courtesy and tact in dealing with the public and public officials Computing literacy to include use of electronic spreadsheet and word processing applications Operation of a customer service and utility billing office Efficiently operating and utilizing modern office machines as necessary to include computers, copiers, fax transmittal machines, calculators, and related software and peripheral equipment Microsoft Office software including Excel and Word (be able to do merges in Word and basic spreadsheet functions in Excel) Effectively communicate and establish relationships with the public, staff, and work contacts Use good judgment in assessing a situation and responding appropriately Act and communicate in a professional manner Multi-task with a large number of assignments and a variety of situations Effectively perform the responsibilities of the specialty field and the position Exercise courtesy and tact in dealing with the public and public officials and maintain confidentiality Work independently in completing assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions Analyze information, and interpret and apply technical, legal, and departmental information encountered in the performance of responsibilities Develop appropriate, effective, and efficient methods of completing assignments through others Follow complex oral and written instructions Supervise, work with, and communicate effectively with subordinates Type accurately and at a speed necessary to fulfill job responsibilities Comply with Mohave County Personnel Policies and Procedures, and Department Regulations Understand complex valuation and taxation structure Occasionally travel for meetings and / or conferences Perform the essential functions of the job specifications with or without a reasonable accommodation
Office Specialist
The Mohave County Development Services is looking for a detail-oriented and motivated Office Specialist to join our Flood Division. This position plays a vital role in supporting flood management operations, providing administrative and clerical assistance to staff and the public.
The mission of the Flood Control Division is to reduce the risks of death, personal injury, and property damage through the identification, regulation and remediation of flood hazards.
Proud to offer :
- Paid time off (PTO) 6.5 hours accrued bi-weekly (32+ hour employees only)
- 39 hours of PTO front loaded
- Opportunities for growth and development within Mohave County
- Low-cost, high-value healthcare for you and your qualifying dependents
- Enrollment in Arizona State Retirement System
- 11 paid holidays
- Perform work with a greater purpose
Essential job functions include :
As assigned to Flood Control :
Secondary job functions include :
Minimum qualifications :
Special job requirements :
Knowledge, skills, and abilities :
Mohave County is an Equal Opportunity Employer. It is the policy of Mohave County to provide equal opportunity in employment to all job applicants and employees. The County shall not discriminate against any person in recruitment, examination, appointment, training, pay promotion, retention, discipline, or any other aspect of personnel administration, term, or condition of employment, due to race, color, religion, sex (including pregnancy), national origin, genetic information, or disability, age (40 or older).
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