Associate Director of Summer Sessions

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Job ID

79321

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details

Position Number : 40066659

Payroll Title : Administrative Supervisor 2

Job Code : 007375

Job Open Date : 07 / 03 / 2025

Application Review Begins : 07 / 21 / 2025; open until filled

Department Code (Name) : SUMS (SUMMER SESSION OFFICE)

Percentage of Time : 100%

Union Code (Name) : 99 (Non-Represented)

Employee Class (Appointment Type) : Staff (Career)

FLSA Status : Exempt

Classified Indicator Description (Personnel Program) : PSS

Salary Grade : Grade 23

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $100,000 to $120,000 / year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $88,000 to $161,600 / year.

Work Location : Student Affairs & Admin Svs - 2210

Working Days and Hours : Monday - Friday; 8 : 00 am - 5 : 00 pm

Benefits Eligibility : Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable : Hybrid (Both UC & Non-UC locations) No hybrid during probationary period. One or two days upon successful completion of 6-month probationary evaluation.

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

The Office of Summer Sessions orchestrates a robust selection of educational opportunities to empower students to meet or exceed their individualized academic goals through credit-bearing summer study. We support student success by offering a vast curriculum of in-person and online courses, creatively addressing affordability and accessibility, and curating academic programs tailored to the needs of specific student populations. Summer Sessions supports the broader mission of the University through strategic enrollment planning and management, innovative academic experiences, and building community during the summer months.

Benefits of Belonging :

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

Under the general direction of the Director, the Associate Director of Summer Sessions serves as the chief administrative officer for Summer Sessions, providing strategic leadership and high-level management across all administrative and operational functions. As a key member of the senior management team, this position directly supervises 4.0 FTE and closely collaborates with all staff in the Summer Sessions office. The incumbent leverages extensive experience in administrative operations, personnel management, and project management to lead all summer sessions personnel. The Associate Director leads all project management and collaborative team functions for the office, including supervision and close collaboration with business and finance, curriculum planning, student services, marketing, and academic programs. Is also responsible for building and maintaining strong, collaborative relationships across campus, specifically with admissions, registrar, financial aid, business services, information technology, student affairs, academic department business officers, and various similar positions. Uses a high degree of judgment, discretion, and independence, along with the ability to resolve complex issues through in-depth knowledge of campus, state, and federal protocols and policies.

Required Qualifications :

• Bachelor's Degree in a related area and / or equivalent experience / training.
• 4-6 years of experience in the management and supervision of staff.
• 4-6 years of experience in management preferably in higher education.
• A high degree of autonomy, problem-solving and analytical skills.
• Strong skills in organizational project management.
• Strong skills in quickly evaluating complex issues and identifying multiple options for resolution.
• Strong verbal and written communication skills; ability to motivate / encourage all levels of staff.
• Proven skills in data analysis and reporting techniques, identifying data sources, reporting on trends, and ability to conduct, commission, and evaluate ad hoc studies
• Knowledgeable and comfortable with cloud-based technologies.
• Proven ability to organize department work functions in an efficient and effective manner.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Operative knowledge of marketing and marketing research and analytics.
• Broad knowledge of current information technology trends in education.
• Broad knowledge of the continuing education industry, best practices.

Preferred Qualifications :

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

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Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.