Administrative Assistant Senior

Administrative Assistant Sr.

The Administrative Assistant Sr. supports the daily operations of the Physician Assistant Sciences Program by providing advanced administrative and clerical assistance to program leadership, faculty, staff, and students. This role is essential in maintaining smooth, efficient, and compliant operations, supporting accreditation needs and ensuring high quality service to internal and external stakeholders.

Essential Functions (Duties and Responsibilities)

• Greets visitors, establish nature of business, and direct visitors to appropriate personnel
• Answers telephone efficiently in a professional and courteous manner; route to appropriate individuals and / or take messages
• Provide accurate information to callers
• Retrieve and act on voice mail messages in a timely manner
• Enter and follow up on work requests to facilities
• Maintain program files and calendars
• Performs desktop publishing duties by creating and developing visual presentations for the program, including but not limited to the designing and drafting of :
• General correspondence
• Invitations
• Memos
• Charts
• Tables
• Graphs
• Signs
• Proofreading documents for spelling, grammar, and layout errors
• Editing documents, drafts, and related correspondence
• Arranging meetings as requested
• Assisting with the planning of program events including admissions, interviews, orientation, white coat, and advisory board meetings by :
• Reserving meeting space
• Arranging food service
• Working with campus and external partners for invitations, programs, food service, photographer, and room-set 25%

Inventory and Supplies

Record-Keeping and Accounts Payable

Faculty & Staff Support

Student-Related Responsibilities

Knowledge, Skills and Abilities :

Excellent organizational skills and the ability to handle multiple tasks with deadlines Excellent interpersonal skills and an ability to work both independently and as a team member Excellent written and oral skills Proficiency in Microsoft word, PowerPoint, Excel, SharePoint, and Outlook

Education and Experience :

High school diploma or general education degree (GED) required Bachelor's degree preferred Two to three years of experience in a position with similar responsibilities preferred Requires knowledge of secretarial and office administrative procedures

Environmental Conditions and Physical Demands

Usual office environment. Manual dexterity Visual and auditory acuity Able to sit, stand or walk for extended periods of time