Law Office Assistant 1 / 2 (02-1244)

Law Office Assistant

This position is open to Alaska residents only. Please check our residency definition to determine if you qualify.

What You Will Be Doing

No prior legal experience is required, this is an exciting opportunity for those looking to start their career or move into a new job field. Many of our Law Office Assistants do not have any legal experience and we provide on the job training to ensure your success.

This position provides clerical support to attorneys and Agency administrators. Law Office Assistants maintain case file information digitally and in physical files, process police reports and evidence, answer phones, file pleadings with the court and opposing counsel, prepare routine legal documents, and assist clients. Law Office Assistants play a significant role in ensuring that administrative tasks are handled effectively and the office runs smoothly.

Our Organization, Mission, and Culture

The Sixth Amendment guarantees the right to counsel in many types of cases and the Public Defender Agency is appointed by the court to represent people who are unable to afford counsel on their own. Law Office Assistants are an integral part of providing that representation and protecting our clients' rights. Law Office Assistants work closely with attorneys and other Agency staff to make sure evidence and case materials are processed and distributed quickly. They often serve as important points of contact for the court system, opposing counsel, and the public.

The Benefits of Joining Our Team

Support staff at the Public Defender Agency have the opportunity to learn about the legal system and hone their administrative and clerical skills to further their career development in the legal field. Most importantly, they get to do this while working as a team to provide meaningful contributions to Alaska, as the work we do impacts people's lives and protects the constitutional rights of all Alaskans. This important work helps improve case outcomes for individuals charged with crimes, helps re-unify families, and provides the foundation for successful re-entry into communities. This is an entry level position and many Law Office Assistants use the skills and experience they gain to promote to paralegal, investigative, and administrative management positions within the Agency, the State of Alaska, or the private sector.

Your first 6 months in the Agency are probationary and considered a training period, with formal and on-the-job training with your supervisor and your colleagues.

This is a flexibly staffed position which means that it can be filled at either the 1 or 2 level, depending on the applicant's training and experience. If the position is filled at the lower level, the employee will be assigned increasingly complex cases to develop their skills and knowledge to perform at the higher level. Once the employee hired at the lower level demonstrates proficiency at the higher level and meets the minimum qualifications, they will be promoted to the higher range.

The Working Environment You Can Expect

The office is located in Palmer, Alaska. The hours are Monday through Friday, 8 : 00 AM 4 : 30 PM with an hour lunch at noon. The position works with Agency attorneys, paralegals, investigators and other assistants in the Palmer office.

Who We Are Looking For

We are interested in candidates who possess some or all of the following position specific competencies :

• Technology Application : Uses machines, tools, instruments, or equipment effectively; uses computers and computer applications to analyze and communicate information in the appropriate format.
• Oral and Written Communication : Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
• Information Assurance : Knowledge of methods and procedures to protect information systems and data by ensuring their availability, authentication, confidentiality, and integrity.

Minimum Qualifications

PI01A1 Law Office Assistant 1

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and / or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and / or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions :

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and / or applicable experience, as defined above, may substitute for the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

PI01A2 Law Office Assistant 2

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice / instruction, motions, legal opinions, subpoenas, and / or writs.

Substitutions :

A bachelor's degree in a legal field of study may substitute for the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Special Note (All Levels) :

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center / National Law Enforcement Telecommunications System (NCIC / NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and / or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Additional Required Information

Please read the below information carefully. This applies to your application submission.

This Recruitment is for Alaska Residents Only

Please be sure to check our residency definition to determine if you qualify.

At time of interview , please be prepared to provide :

ACOMS Clearance Due to the nature of the work of the Public Defender Agency and access to ACOMS at the workplace, the individual who is selected for this position will be required to pass a background investigation and may be re-fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony including suspended impositions of sentence) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.

Education If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational