Administrative Assistant II

CITIZENSHIP REQUIREMENTS –

By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position.

POSITION SUMMARY :

Provide administrative support for the Military Products Program Manager and subordinate department managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Support Military Products management and other department managers with administrative tasks to support sales and production functions.
• Assist the Program Manager with Small Business Plans.
• Write and update VIR / VPAR / VDER / OQE logs for all product lines.
• Archive document flow in Master Control.
• Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order’s, transfer orders, etc.).
• Support A / P with purchasing receipts and invoicing documentation.
• Provide support to quality inspection personnel.
• Create and maintain logs of G2 purchase order requisitions and transfer orders.
• Provide support for tracking and expediting inventory purchases and certification requirements.
• Enter and reconcile Kronos labor.
• Provide support to customers, vendors, and Arlington complex employees.
• Coordinate ordering of office equipment supplies and reporting office equipment usage.
• Process document shipments via UPS, FedEx, etc.
• Assist with customer / / vendor meetings.
• Scan and archive customer documentation submittals.
• Provide support for ordering and maintaining office supplies and equipment items.
• Monitor and stock office supplies.
• Support cross-training of department procedures / processes.
• Document Scanner Maintenance & Support
• Responsible for all front office maintenance calls.
• Perform other assignments or duties as required.

OTHER DUTIES AND RESPONSIBILITIES :

QUALIFICATION REQUIREMENTS :

HIGHLY DESIRED REQUIREMENTS :

PHYSICAL REQUIREMENTS :

We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business.

Be part of what’s next at Oil States!

Over 80 years in business

An Equal Opportunity Employer

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Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.