Administrative Associate II

Requisition : 202500350S

Title :

Administrative Associate II

FLSA status : Non-Exempt

Hiring Salary :

This position is a pay grade 6. Please see Pay Grade Table at : https : / / pa-hrsuite-production.s3.amazonaws.com / 116 / docs / 636763.pdf

Occupational Category :

Technical / Para-Professional

Department : Dept of Kinesiology

Division :

Division of Academic Affairs

Open Date : 11 / 04 / 2025

Open Until Filled : Yes

Educational and Experience Requirement :

Associates degree in related field. Bachelor’s degree preferred. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position :

Performs advanced administrative assistant duties for the Department of Kinesiology.

Primary Responsibilities :

Performs advanced administrative assistant duties. Provides departmental or university information to students, departments, and staff. Assists in developing procedures related to the job duties and streamlining departmental tasks. Schedules appointments and activities. Assists with the planning and executing of departmental events (ex : Bearkat Kickoff, COHS week, COHS summer camp, guest speaker arrangements, etc). Compiles, tracks, and reviews data and reports. Prepares, reviews, revises and distributes communication and correspondence with students and potential students (recruitment and retention). Inputs and reconciles all travel in the department. Orders and maintains supply inventory. Handles purchasing for the department and monitors expenses (oversight of purchasing, Bearkat Buy, travel requisitions, PCard reconciliation, and IT purchasing requests, etc.). Responsible for syllabi and vita posting each semester and part of semester. Manages student forms to be signed by the chair. Onboards student workers and supervises student workers, including monitoring their schedule and hours worked. Creates work orders and / or IT@Sam tickets for reported problems in the building. Provides departmental or university information to students, departments, and staff. Works with students and / or faculty in the Human Performance and Wellness Management and the Physical Education Teacher Education programs specifically with duties related to accreditation. Compiles, tracks, and reviews data and reports. Maintains documentation, student admission, and enrollment assistance to help maintain program accreditation. Coordinates all student administrative duties to assist students with their program needs, and general essentials for the department. Performs departmental duties for faculty members. Manages the Kinesiology Department’s social media accounts. Performs other duties as assigned.

Other Specifications :

Requires a strong knowledge of standard office functions and must be able to type proficiently. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Experience with Banner, Cognos, BearKat Buy, Chrome River, and other SHSU applications is preferred. Must know and able to use Microsoft Office Software.

Full Time Part Time :

Full Time

Quicklink :

https : / / shsu.peopleadmin.com / postings / 45382

EEO Statement :

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke / Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.

Annual Security and Fire Safety Report