Administrative Specialist II - Brightwater

Wastewater Treatment Division Administrative Specialist II

This posting is open to all qualified candidates. This recruitment aims to fill a Term-Limited Temporary (TLT) position with an anticipated duration of up to two years. If the position is filled by a King County employee who has successfully completed their initial probation, they will be offered the role as a Special Duty Assignment.

The Administrative team within the Operation and Maintenance (O&M) section of King County's Wastewater Treatment Division (WTD) provides essential support services that enhance the efficiency, safety, and effectiveness of the section's operations. This team manages a wide range of administrative functions, including timekeeping, procurement, contract management, data tracking, documentation, and compliance reporting. By streamlining administrative processes and ensuring smooth operational logistics, the administrative staff plays a pivotal role in enabling technical teams to focus on maintaining and improving the wastewater infrastructure.

About the Role : This role serves as the first point of contact for the treatment plants, providing a welcoming and professional presence for visitors, clients, and employees. The role involves managing front-desk operations, answering and directing calls, handling inquiries, and ensuring smooth communication within the organization. A warm, professional, and courteous demeanor sets the tone for a positive experience, enhancing the organization's reputation and customer satisfaction.

About the Team : The work of the administrative team directly supports WTD's vision of a clean-water future. This is a fantastic opportunity for an administrative professional who thrives in a dynamic, fast-paced environment and enjoys being a key contributor to a mission-driven team. This role offers the chance to develop and showcase skills in high-level multitasking, problem-solving, and organizational management, all while supporting impactful projects that make a real difference in the community. Joining this team means being part of a forward-thinking department that values innovation and collaboration, and the position provides opportunities for growth, both professionally and personally.

Join our team dedicated to ensuring clean water for generations to come! With over 1,000 employees engaged in planning, designing, building, and operating treatment facilities, our agency is at the forefront of environmental stewardship. Success for us means upholding our legacy while promising future generations a pristine environment.

We enforce regulations to reduce harmful waste discharge and actively educate the public and businesses on water quality protection. We prioritize accountability to our ratepayers and operate a well-managed agency that services over 2.3 million King County residents. Our regional wastewater treatment system not only sustains a healthy environment but also fuels economic development, fostering prosperity in our region. If you're passionate about making a difference and thrive in a collaborative environment, join us in our mission to safeguard our precious water resources.

Commitment to Equity, Racial, and Social Justice : King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial, and social justice, making it a foundational and daily expectation for all employees. As an Administrative Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http : / / www.kingcounty.gov / equity .

What you will be doing :

• Serve as main receptionist and as the first point of contact for the treatment plant. Under general supervision, provide direct customer service and administrative support to both internal and external customers of the Wastewater Treatment Division. Greet and screen visitors warmly and direct them appropriately; take and relay messages; manage conference room and fleet calendars; and ensure reception and conference areas are clean and organized.
• Handle routine clerical tasks by distributing and processing mail and deliveries, copying documents, and scanning records as needed.
• Manage office supplies and purchasing maintain office supply areas by ordering supplies and equipment. Use a P-card for purchases, process invoices and payments, and maintain accurate purchasing documentation.
• Provide administrative support to management by assisting the Operations Manager and Wastewater Treatment Plant Manager. Prepare meeting packets, update online directories and internal email lists, support office space planning and surplus needs; and troubleshooting office equipment (e.g., copiers, laminators). Monitor toner supplies and request service as necessary.
• Compose, draft, proofread, and edit documents to ensure they align with King County and WTD policies and procedures.
• Communicate professionally and effectively. Provide accurate information about WTD services, identify customer needs, and route inquiries to the appropriate person or office. Maintain professionalism and confidentiality in all communications and when handling sensitive documents and information.
• Coordinate front desk coverage. Manage time away from the front desk and proactively request backup coverage as needed.
• Perform other duties as assigned.

Qualifications you bring :

Competencies you bring :

Required Licenses / Certifications :

It would be great if you also bring :

Working conditions :

Work Location : Brightwater Treatment Plant - 22505 State Route 9 SE, Woodinville, WA 98072. (This is not a telecommute position.)

Work Schedule : This full-time position works a 40-hour work week, Monday-Friday. This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.

Union Representation : This position is represented by Teamsters Local 117 Wastewater Treatment Division, Professional & Technical and Administrative Support.

Application and selection process :

We welcome applications from all qualified applicants. We value diversity, diverse perspectives, and life experience, and encourage people of all backgrounds to apply. Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.

Anticipated timeline for this recruitment (subject to change) :

To apply, submit a :

Note : Additional documents will not be considered during minimum qualification screening.

For more information regarding this recruitment, please contact : Rodney O. Dungo HR Analyst rdungo@kingcounty.gov

Discover more about the Wastewater Treatment Division : Visit our website and check us out at Facebook, X (formerly Twitter), Instagram, YouTube, and our WT