Office Assistant

Office Responsibilities : Greeting Visitors, Manage Phone Call and Schedule Appointments : Welcome guests and clients for meetings and depositions. Answer, screen, and forward incoming calls, take messages when necessary. Schedule Appointments when necessary. Administrative Support / Data Entry : Perform various clerical tasks, including sorting mail, making copies and maintaining office supplies. Assist with data entry tasks, ensure accuracy and completeness of records. Maintaining Common Areas : Ensure all areas are tidy, organized, and stocked with necessary items. Handling Mail and Deliveries : Manage incoming and outgoing mail and packages, ensure important documents reach the appropriate personnel. Skills and Qualifications : Communication / Customer Service Skills : Excellent verbal and written communication skills to interact effectively with clients and staff. Strong customer service skills to handle inquiries and resolve issues gracefully. Organizational Skills : Ability to manage multiple tasks efficiently and maintain a well-organized workspace. Technical Proficiency : Familiarity with MS office software, outlook, other legal programs (willing to train), phone system, copier and other office equipment. Problem Solving Skills : Ability to address emergencies and unexpected situations in a timely and effective manner.