Executive Secretary

Setpoint Systems CorporationLittleton, CO, US

8 days ago

Job type

Full-time

Quick Apply

Job description

About Setpoint We seek a highly organized, discreet, and proactive Executive Secretary to provide essential administrative and operational support to our Chief Executive Officer (CEO).

This is a critical role that requires impeccable judgment and a commitment to maintaining executive efficiency.

Position Summary The Executive Secretary is the primary point of contact and organizational anchor for the CEO's office.

You will manage a complex workflow to ensure the CEO's time and focus are entirely dedicated to strategic leadership and core business priorities.

The individual must exercise extreme discretion , professional judgment , and a high degree of proactivity .

Key Responsibilities (What You Will Do) Executive Scheduling & Time Management :

Provide sophisticated, detailed calendar management, prioritizing appointments, and strategically planning time slots to maximize focus and productivity.

Logistics Expert :

Organize and manage all logistics for internal, external, and Board meetings, including facilities, hospitality, and detailed material preparation (agendas, pre-reads, minutes).

Communication Gatekeeper :

Serve as the professional liaison between the CEO and all internal staff, Board members, external clients, and public officials.

Correspondence :

Receive, screen, and manage all incoming / outgoing correspondence.

Draft, proofread, and edit official reports, presentations, and memos on behalf of the CEO.

Global Travel :

Handle all aspects of domestic and international business travel, including booking flights, accommodations, ground transport, and preparing detailed, time-zone-aware itineraries.

Administrative & Financial Support :

Prepare and process the CEO's business and personal expense reports, track invoices, and manage accurate electronic and paper filing systems.

Special Projects :

Oversee and track progress on strategic initiatives as directed by the CEO, ensuring deadlines and critical milestones are met.

Required Qualifications & Experience Experience :

Minimum of 5-7 years of progressively responsible experience supporting C-level executives (CEO, Board members) in a corporate environment.

Proven Track Record :

Demonstrated success in managing complex calendars, domestic and international travel, and large-scale meeting logistics.

Education :

Bachelor’s degree preferred, or equivalent experience in Business Administration or Communications.

Technical Proficiency :

Expert proficiency in the Microsoft Office Suite , expense reporting systems, and the ability to rapidly master communications tools.

Core Competencies (The Right Fit) The ideal candidate will excel in the following areas :

Interpersonal & Communications Skills : Exemplifying discretion and professionalism.

Organizational & Execution Skills :

Flawless attention to detail and proactive planning.

Problem Solving & Accountability :

The ability to anticipate needs and resolve issues independently.

How to Apply Please submit your resume and cover letter detailing your experience supporting executive leadership.

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Executive Secretary • Littleton, CO, US