Administrative Assistant

Summary :

The Administrative Assistant supports the Business Administration Manager and broader management team in daily administrative, financial, and operational tasks at Firebird Motorsports Park and Rawhide Western Town. This role is responsible for maintaining organized records, processing routine financial transactions, coordinating communications, supporting event logistics, and ensuring smooth front-office operations.

Responsibilities :

Administrative Support :

• Provide day-to-day administrative assistance to the Business Administration Manager and departmental leadership.
• Maintain organized files, records, and reports in accordance with established procedures.
• Prepare correspondence, memos, and meeting materials; take minutes and track follow-up actions.
• Coordinate office supply inventory and order materials as needed.
• Support staff scheduling, timekeeping submissions, and other personnel-related documentation.
• Track and maintain budgets related to office supplies, meal orders, and other administrative expenses.

Financial and Purchasing Support :

Front Office and Customer Service :

Event and Operations Coordination :

Communication and Liaison :

Compliance and Reporting :

Human Resources Support :

Other Duties :

P lease no t e t h i s j ob d e s c r i p t i on i s n o t des i g ned t o co v er or con t a i n a c o m p r ehens i v e li s t i ng o f ac t i v i t i es, du t i es o r r esp o ns i b ili t i es t hat a r e r e q u i r e d o f t he e m p l o y ee f o r t h i s j o b . D u t i es, r espons i b ili t i es, and a c t i v it i es m ay chan g e a t any t i m e w i t h or w i t hout no t i c e .