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Administrative Coordinator 1, 2, or 3
Administrative Coordinator 1, 2, or 3USA Jobs • Many, LA, US
Administrative Coordinator 1, 2, or 3

Administrative Coordinator 1, 2, or 3

USA Jobs • Many, LA, US
22 hours ago
Job type
  • Full-time
Job description

Administrative Coordinator

The Northwest Louisiana Human Services District's mission is to increase public awareness of and provide access to integrated community-based services for individuals with behavioral health and developmental disabilities, promoting wellness, recovery, and independence through education and the choice of a broad range of programmatic and community resources.

Our vision is that the Northwest Louisiana Human Services District exists so that individuals with mental health, addictive disorders, and developmental disabilities residing in the parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine, and Webster are empowered, and self-determination is valued such that individuals live a satisfying, hopeful, and contributing life.

We are seeking an Administrative Coordinator for the receptionist / scheduling specialist and a fiscal administrative coordinator for patient records for the Many Behavioral Health clinic. Also serves as the Medical Records Clerk for the Natchitoches Behavioral Health clinic.

An ideal candidate should possess the following competencies :

  • Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.
  • Focusing on Customers : The ability to serve the needs of those who support and / or rely on the services provided.
  • Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
  • Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

  • Serves as the receptionist / scheduling specialist and fiscal administrative coordinator for patient records for the Many BHC and the Medical Records Clerk for Natchitoches BHC.
  • Answers all incoming calls, determines disposition, documents all calls, and follow-up actions taken.
  • Greets clients and visitors and directs them to their appropriate destination and / or notifies staff of their arrival.
  • Verifies Medicaid accounts through the Medicaid website.
  • Receives deliveries and monitors the fax machine.
  • Performs scheduling, canceling, and rescheduling of all appointments served by the clinic.
  • Maintains client information in the database.
  • Performs all calculating, posting, and verifying duties to obtain financial data for maintaining accounting records for Many clients.
  • Prepares monies for deposit daily.
  • Serves as Medical Records custodian.

    • Position-Specific Details :

  • Appointment Type : Probational, Promotional
  • Career Progression : This position may be filled as an Administrative Coordinator 1, 2, or 3
  • Work Schedule : Work hours are 8 : 00 am - 4 : 30 pm, Monday - Friday.
  • Location : This position is with the Northwest Louisiana Human Services District's Many and Natchitoches Behavioral Health Clinics located at 265 Highland Drive, Many, and 210 Medical Drive, Natchitoches, LA. The incumbent will work 2 days a week in Many and 3 days in Natchitoches.
  • Compensation : Based on level of qualifications and experience.

    • Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.

    How To Apply :

    No Civil Service test score is required in order to be considered for this vacancy.

    To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

    This agency participates in the E-Verify system for verification of citizenship and employment authorization.

    Contact Information :

    For further information about this vacancy, contact :

    NW LA Human Services District

    Human Resources

    1310 N Hearne Ave

    Shreveport, LA 71107

    318-676-5111

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program :

    Insurance Coverage More information can be found at

    Parental Leave- Up to six weeks paid parental leave

    More information can be found at

    Holidays and Leave - State employees receive the following paid holidays each year :

    New Year's Day

    Martin Luther King, Jr. Day,

    Mardi Gras,

    Good Friday,

    Memorial Day,

    Independence Day,

    Labor Day,

    Veteran's Day,

    Thanksgiving Day and Christmas Day.

  • Additional holidays may be proclaimed by the Governor

    • State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

    Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to) :

    Louisiana State Employees Retirement System (www.lasersonline.org).

    Teacher's Retirement System of Louisiana (www.trsl.org),

    Louisiana School Employees Retirement System (www.lsers.net), among others

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    Administrative Coordinator • Many, LA, US