Business Operations Specialist

Join The American Red Cross

Joining The American Red Cross is like nothing else its as much something you feel as something you do. You become a vital part of the worlds largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, youll have mentors who empower your growth along a purposeful career path. You align your lifes work with an ongoing mission thats bigger than all of us. As you care for others, youre cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

WHAT YOU NEED TO KNOW (Job Overview) : Lead the daily operation of support services and business office operations for regional administrative functions. Support budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and records / reports. Provide support, development and / or leadership guidance to all volunteers. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

Working location is a combination of Ft Lauderdale chapter and Pompano Beach Warehouse. Primary location is in Pompano Beach.

Candidate must reside no more than 30 mins from Pompano Beach FL.

This position is not eligible for relocation assistance.

This position is Part Time 20 hours a week.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities) :

1. Monitor budget and expenditure, approve procurement transactions, prepare forecasts, and ensure programs are executed within budget. Maintain, and distribute operational processes and procedures and ensure adherence. Provide guidance for grant reporting and respond to requests for information and / or documentation, delegating to volunteers as appropriate.

2. Support coordination of activities of the facility, establish work procedures, approve all maintenance, develop relationship with new vendors, analyze data to inform future decisions, plan for real estate transactions, achieve objectives set forward by management, and meet with other divisions to discuss shared services.

3. Provide training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.

4. Analyze fleet inventory records, training, maintenance, and management of the fleet and personnel.

5. Support planning and preparation for events including the training volunteers to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.

6. Train staff in use of business software application systems and support the escalation for regional phone and computer issues.

Scope : Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications) :

• Education : High School or equivalent required. Associates degree in Accounting, Business or Public Administration preferred.
• Experience : Minimum 5 years of financial or facilities business operations / administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required. Experience working effectively with volunteers and board members preferred.
• Management Experience : N / A
• Skills & Abilities : Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations.
• Excellent organizational skills and ability to work with attention to detail.
• Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong knowledge of federal, state and local employment laws.
• Ability to work on a team.
• Travel : Travel is required throughout the Region with some travel outside of Region.
• Combination of candidates education and general experience satisfies requirements so long as the total years equate to descriptions minimum education and general experience years combined (Management experience cannot be substituted).

Physical Requirements : Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

DISCLAIMER : The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications) : Must be flexible. Operations, vendor management, computer skills, processing checks experience is highly preferred. Good communications skills. Lead a team or work with volunteers preferred.

BENEFITS FOR YOU : As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes :

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.