Accounts Payable Supervisor

Why work at Avmax?

Avmax has a diverse workforce with opportunity for growth and career advancements. We offer competitive compensation and benefit packages, flexibility, work-life balance and a friendly working environment.

We are proud of our work and commitment to create one of the leading workforce, products and services in the Aviation industry.

Reporting

The Accounts Payable Supervisor reports directly to the Assistant Controller, Accounting, Global.

Core Competencies

• Ability to train and supervise the Accounts Payable Clerk.
• Effective problem-solving skills, ability to think through an issue and provide solutions.
• Clear and effective written and verbal communication.
• Ability to work with minimal supervision and oversight.
• Strong organizational and time management skills.
• Dedication to detail and able to work under pressure.
• Professional and positive attitude, team player.
• Recognize and recommend areas of improvement for increased operational efficiency.

Key Performance Indicators / Duties & Responsibilities

• Primary point of contact for Accounts Payable Analysts to assist with invoice/system issues, or concerns regarding vendor relationships.
• Match vendor invoices to Purchase Orders (PO's), communicate discrepancies to purchasing/receiving team to determine resolution.
• Obtain necessary approvals for non-PO invoices and manually code and post to appropriate general ledger accounts.
• Process bi-weekly vendor pay runs.
• Lead the team to ensure month end closing timelines are met (Internal and External) Applying payments and matching invoices to checks.
• Communication with vendors via phone & email to maintain positive vendor relations.
• Performing monthly reconciliations of vendor statements to accounting records. Perform credit card reconciliation.
• Field regular inquiries from within the company on responsibilities associated with the role
• Process 1099's and manage W-9's
• Other duties as assigned.

Qualifications

• Strong ability to multitask to meet deadlines in a fast-paced environment.
• Written and verbal proficiency in the English language.
• Strong working knowledge of MS Office Suite (notably Excel and Word).

Experience

• Minimum 5 years of experience in an Accounts Payable role with 2 years in a supervisory role.
• Experience in large ERP systems, with preference to Solomon (Microsoft Dynamics SL).

Training Requirements

• Orientation Training

Company Regulatory Training Requirements - Training will be conducted online unless otherwise specified

• HR & IT Orientation (instructor-led)
• Safety Orientation
• Occupational Health and Safety

Training Requirements - Mandatory for all employees

• Respect in the Workplace Training
• Workplace Violence and Harassment Training
• Diversity in the Workplace Training
• Workplace Bullying Training for Employees - All Jurisdictions

Human Resources Training Requirements - Mandatory for all supervisors with direct reports

• Occupational Health and Safety Awareness Training for Supervisors in All Jurisdictions
• Progressive Discipline
• Drug and Alcohol Supervisor Training
• Supervisor 101 - Avmax Internal Training

NOTE: Most of the training modules will be assigned as part of the onboarding program and must be completed within the first 3 months of employment. Re-certification is required once a year by the Human Resources department.

Elective Programs / Courses

Elective programs and/or courses should meet at least one of the following criteria:

• Alignment with core competencies / KPI's, as outlined in the current position profile;
• Development of one's skillset for the purpose of career progression.
• Elective courses can be aligned with a performance development plan. To find out more information please contact your Human Resources Department.

All elective programs and/or courses are subject to prior approval by the authorizing Manager.