Assistant to the Finance Manager

Assistant To The Finance Manager

We are seeking a detail-oriented and proactive Assistant to the Finance Manager to join our finance team. This full-time position plays a crucial role in supporting the Finance Manager and acting as a liaison between the shop and finance department. The Assistant will help ensure smooth communication and assist in day-to-day financial operations, including accounting, budgeting, job costing, and financial reporting.

The ideal candidate will have experience in accounting or finance, excellent attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities :

• Assist the Finance Manager with daily financial operations, collaborating with office staff to maintain workflow efficiency.
• Perform general ledger account reconciliations and assist with budget tracking.
• Act as the key point of contact between the shop and the finance department.
• Coordinate with the Finance Manager as necessary to ensure timely completion of Accounts Receivable (A / R) and Accounts Payable (A / P) tasks.
• Track and enter project-specific data, time, and materials into internal systems.
• Support project billing, job costing, and material tracking, ensuring accurate documentation.
• Use accounting software to enter invoices, bills, and estimates, and draft basic correspondence.
• Maintain document management, ensuring all financial records are organized, up to-date, and in compliance with company policies.
• Assist with the preparation of year-end tax documentation and support the Controller in tax-related filings.
• Support vendor relationships, contract management, and service coordination.
• Serve as a backup with project bonding and ensure compliance with bonding requirements.
• Provide support for insurance documentation, including coverage and claims tracking on an as-needed basis.
• Assist with purchase orders, shop work orders, and payroll processing.
• Support the Finance Manager in job costing and cost accounting for accurate project and department financial tracking.
• Assist in the management and tracking of fleet management expenses and schedules.

Minimum Qualifications :

Physical Demands / Work Conditions :

Equal Opportunity Employment :

Hagar Enterprises, Inc. is an Equal Opportunity Employer. We encourage individuals of all backgrounds to apply. We are committed to providing a work environment free from discrimination or harassment based on race, color, gender, gender identity, sexual orientation, religion, national origin, age, disability, or any other protected status. All employees are employed on an at-will basis.