Adult Automations Program Manager - Douglas, Bisbee, or Sierra Vista

Adult Automations Program Manager

Under direct supervision, performs work of considerable difficulty, assisting in the direction, supervision, and coordination of Adult Probation Services Division's equipment, data / records retrieval, and information needs; performs related duties as assigned.

Essential Functions :

As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. TYPICAL DUTIES : Responsible for the day-to-day operations of the Adult Probation Services Division's computer network / office equipment / software; monitors all data entry processes; requests all necessary accounts and equipment for new employees; updates the department's webpage as approved by the Chief of Probation; compiles monthly statistics, hand counts, and performance measures from the tracking system; acts as the division's tracking system coordinator, statistics coordinator, and liaison with county / state information technology departments; tests and implements tracking system builds; trains personnel in database and equipment use; supervises support staff to ensure tasks are completed timely and accurately; responsible for records management and adhering to the Records Retention and Disposition Schedule; purges network of extraneous files; handles records requests from the Federal Bureau of Investigations, Department of Corrections, Department of Child Safety, and other state and federal probation departments; manages the Department of Corrections re-entry offender cases and outgoing Interstate Compact cases; runs and distributes reports, requests new statistical reports, and compiles statistical data as requested; reports problems to the Administrative Office of the Courts (AOC) and works with the AOC personnel to resolve issues; troubleshoots and problem solves hardware / software breakdowns with the assistance of county / state information technology departments as needed; will be a certified Arizona Criminal Justice Information Systems (ACJIS) Operator and is the department's ACJIS System Security Officer; participates in audits, assures ACJIS security is maintained and trains ACJIS terminal operators.

Minimum Qualifications :

High school diploma or equivalent, three (3) years' experience in the field of automation coordination of services management. Must possess and maintain a valid Arizona driver's license and the ability to be covered by county insurance. An equivalent combination of education and / or experience from which comparable knowledge, skills, and abilities have been achieved may be considered. PREFERRED QUALIFICATIONS : Preference may be given to individuals with AZPROs tracking system and adult probation experience and / or a Bachelor's degree from an accredited college or university.

Knowledge, Skills & Abilities :

Considerable skill in : self-control, patience, initiative, courtesy, tact, and diplomacy; establishing and maintaining a professional role; adhering to the Arizona Code of Conduct for Judicial Employees, exercising sound judgement in personal and professional matters; organization and time management skills. Ability to : effectively train employees; supervise directs; follow verbal and written instructions; establish and maintain effective working relationships with coworkers, clients, members of other agencies, and the public; communicate effectively with a diverse group of individuals; operate a computer to enter and retrieve information in a complex database; effectively work with time constraints and meet deadlines; travel to out-of-county meetings. Comprehensive knowledge of : the Probation Department tracking system AZPROs, Arizona Criminal Justice Information System (ACJIS), Spillman, and Justice Web Interface (JWI); the legal field, probation field, and statistical requirements related to both; general office procedures and practices to include record keeping, filing, and typing forms, documents, and correspondence; office equipment and software such as Microsoft Word, Outlook, and Excel; read, write, and speak English; communicate effectively verbally and in writing. WORK ENVIRONMENT : Work is primarily performed under direct supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls. PHYSICAL REQUIREMENTS : Essential functions of this position require : lifting up to 10 pounds, manual dexterity, ability to communicate. Sedentary Work : Exerting up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required, and all other sedentary criteria are met. Mental Application : Utilizes memory for details, verbal instructions, emotional stability, empathy, critical thinking, adaptability, and creative problem-solving skills. Reasonable accommodations will be made for those that are able to perform the essential functions of the job with or without accommodation. Cochise County is an equal employment opportunity employer.