Deputy Director of Administration

The Agency
The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 38, designated buildings and sites in New York City, most of which are located in historic districts across in all five boroughs.

Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

The Team
The Deputy Director of Administration is a key member of LPC’s Administration Department, which is responsible for personnel, facilities management, operations, records management, and financial management. This position reports to the Director of Human Resources Management and Operations and directly supervises the Records Associate and Receptionist/Operations Associate.

Your Impact
With some latitude for independent initiative and judgment, the Deputy Director of Administration supports the work of LPC’s Administration Department.

Your Responsibilities
In this important role, the Deputy Director of Administration:

-Processes personnel actions for all hires, transfers, separations, and leaves of absence;
- Assists with recruitment and processes civil service transactions, including civil service appointments and list calls;
- As facilities manager, liaises with DCAS and vendors for resolution of facilities requests and issues;
- As Records Management Officer, maintains agency’s records retention schedule and ensures compliance; supervises the work of the Records Associate;
- Serves as coordinator/liaison for Citywide Employee Programs, including but not limited to, Training and Development, Safety and Health Program, 55a, New York City Employee Retirement System and Workers Compensation;
- Assists with emergency management and serves as key member of the Continuity of Operations Planning (COOP) team.
- Manages front desk operations and supervises the work of the Receptionist/Operations Associate;
- May assist with core functions of the Administration Department as a back-up, which includes payroll and timekeeping, procurement processes, and financial management duties; and
- Undertakes special projects related to personnel and operational initiatives as directed by the Director of Human Resources Management and Operations.

Qualification Requirements
You must be permanent in the title of Associate Staff Analyst to be considered for this position.
1. A master’s degree from an accredited college or university in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
2. A baccalaureate degree from an accredited college or university and three years of satisfactory full-time professional experience in the areas described in "1" above.

Preferred Skills
- Strong knowledge of City personnel rules and regulations
- Strong knowledge and familiarity City applications: PRISE, NYCAPS, CHRMS, Pi, and Citytime
- Strong supervisory and project management experience preferred.
- Excellent time management skills and a proven ability to meet deadlines.
- Excellent written and oral communication skills, experience creating and giving presentations.
- Strong organizational skills with an ability to strategically prioritize tasks.
- Excellent computer skills including expertise and familiarity with Microsoft Office Suite.
- Maturity and professionalism.

Please Note
- The Landmarks Preservation Commission will only respond to qualified candidates. While we appreciate every applicant's interest, only those under consideration will be contacted.

- If you were educated in a foreign school, you must be able to submit an evaluation of your foreign education from an approved organization.

- Final appointment is subject to approval by the Office of Management and Budget.


The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. LPC employees can expect to work as part of a highly engaged, passionate, and inclusive workforce where every-one’s contributions are valued, respected, and make an impact on one of the best and most diverse cities in the world!

ASSOCIATE STAFF ANALYST -

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or

2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.

3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.

4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.

5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at class="jobad-residencyRequirement">Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.