Project Coordinator

Project Coordinator

Job Summary :

Support project managers in coordinating and tracking multiple complex engineering projects from entitlements through construction, ensuring timely communication and documentation.

Key Responsibilities :

Prepare, process, and document plan revisions from inception to approval according to agency requirements and procedures.

Coordinate new improvement plan and final map submittals and update project schedules.

Route plans and maps for utility signatures and attend final map submittal appointments as assigned.

Record and file documents, including final maps and land use application materials, ensuring compliance with agency requirements.

Communicate with agencies, municipalities, and utilities to follow up on submittal receipts, approvals, and status updates.

Upload, download, and maintain project documents in organized digital and physical filing systems.

Prepare and distribute project correspondence, including receipts, letters, and schedules, to clients and team members.

Act as a liaison between internal project teams, external agencies, and clients for timely coordination and communication.

Assist with administrative responsibilities, pickups / deliveries, and external meetings as necessary.

Maintain and monitor permitting needs and project milestones for multiple multi-million-dollar projects.

Utilize Microsoft Office Suite (Excel, Word, Outlook) at an advanced level; Microsoft Project experience is a plus.

Qualifications & Skills :

5+ years of experience in project coordination, management, or administration within engineering, construction, or related fields.

Civil engineering industry experience strongly preferred, with proven success managing projects from entitlements through construction.

Associates or Bachelors degree in Business Management, Construction Management, or a related field.

Strong organizational skills; ability to manage multiple responsibilities, prioritize effectively, and adapt to shifting workloads.

Excellent verbal and written communication skills, including professional business correspondence and telephone etiquette.

Demonstrated ability to analyze, organize, and oversee documentation processes while maintaining accuracy and attention to detail under pressure.

Proactive, forward-thinking, and able to anticipate needs, respond to urgent situations, and build strong professional relationships.

Flexible, resourceful, and able to shift seamlessly between tasks.

Dependable, punctual, and professional in all interactions.