Administrative Coordinator / Operation Assistant

Operations Assistant / Admin Coordinator

The Operations Assistant / Admin Coordinator plays a vital role in ensuring the smooth day-to-day functioning of office operations. This position supports the team by managing schedules, confirming phone calls, conducting research, preparing spreadsheets, and monitoring daily reports. The ideal candidate is detail-oriented, proactive, and capable of handling multiple administrative tasks with efficiency and professionalism.

• Assist in scheduling meetings, interviews, and internal activities
• Confirm and follow up on phone calls with clients, partners, and team members
• Conduct research and compile findings into actionable summaries
• Prepare and maintain spreadsheets for tracking operational metrics
• Monitor daily reports and flag inconsistencies or delays
• Provide general administrative support to various departments
• Maintain organized digital records and documentation
• Coordinate with internal teams to ensure workflow continuity
• Male applicant, preferably based in the Philippines
• Proven experience in administrative or operations support roles
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively
• Familiarity with CRM tools, scheduling platforms (e.g., Calendly), and basic reporting systems
• High level of professionalism, discretion, and reliability
• Bachelor's degree in Business Administration, Management, or related field (preferred but not required)
• Experience in remote work environments
• Familiarity with EMR, Symplast, or similar platforms
• Basic knowledge of sales coordination or client-facing support
• Ability to adapt to fast-paced and evolving workflows