Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Penfield, New York. This is a contract position where you will play a key role in supporting daily office operations and ensuring smooth communication and organization within the workplace. If you are highly organized and enjoy multitasking in a fast-paced environment, we encourage you to apply.

Responsibilities :

• Provide comprehensive administrative support to ensure efficient office operations.
• Answer and manage inbound calls with professionalism and accuracy.
• Perform data entry tasks with a high level of attention to detail and precision.
• Manage front desk responsibilities, including greeting visitors and handling receptionist duties.
• Organize and maintain office files and records for easy access and retrieval.
• Assist in scheduling meetings, appointments, and coordinating calendars.
• Prepare reports, documents, and correspondence as required.
• Ensure timely communication and follow-ups with internal and external stakeholders.
• Support other team members with administrative tasks as needed.
• Proven experience in administrative assistance or a similar role.
• Excellent communication skills, both written and verbal.
• Proficiency in data entry and familiarity with office software applications.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Ability to professionally handle inbound calls and receptionist duties.
• High attention to detail and accuracy in all tasks.
• Ability to work independently and collaboratively within a team.
• Familiarity with scheduling and calendar management tools is a plus.