Business Operations Associate

University Events Coordinator

Provides support for the overall success of the University Events Department through management and coordination of business operations. Reports to the Assistant Director of Business Operations.

Position Specific Accountabilities / Responsibilities

• Responsible for the management of the University Events budget, including invoicing, account payables and receivable, and reporting and audit controls.
• Maintain and update spreadsheets and templates (annual general ledger spreadsheets, annual budget templates, etc.) Perform monthly reconciliation of expenses (identify discrepancies and submit reclassifications) for general office accounts.

In collaboration with the Director of Conference and Event Services and Assistant Director for Business Operations, participate in the financial revenue modeling for the University Events department.

Manage all surveys, data, and forecasting reports and other reporting needs for the University Events department.

During summer conference season, provide management level support to client relations and operations.

Represents the department to on and off-campus current and potential clients by answering inquiry calls, scheduling site tours and responding to request for proposals.

Manage the contract process in partnership with legal affairs and risk management to ensure accurate and timely execution of contracts.

Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Promote an environment that supports diversity and inclusivity. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications