Substitute-Benefits Specialist Continuous Applicant Pool

Salary : $71,843.20 Annually

Location : Imperial, CA

Job Type : Classified Substitute

Job Number : SUB-BEN

Division : Human Resources

Opening Date : 09 / 18 / 2025

Closing Date : Continuous

Representative Duties

BASIC FUNCTION

Under the direction of an assigned supervisor, research, review, implement, administer, and coordinate benefit and workers' compensation programs for all active and retired employees according to district policies and procedures, labor agreements, federal and State law and Education Code. Perform a variety of paraprofessional administrative duties involving integration of federal and state mandates as appropriate; provide a variety of technical information and assistance to employees and retirees regarding fringe and applicable mandatory benefit programs.

DISTINGUISHING CHARACTERISTICS

Incumbents in this position are responsible for assisting with the district's health and welfare benefits, workers' compensation, and employee leaves. This classification requires an in-depth and specialized knowledge of benefits, insurance plans, and coverage offered by the District. The person in this classification must be able to analyze insurance plan options and advise the District on insurance plans which best serve the District and the District's employees. They must possess a deep understanding of employee benefit and safety compliance.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.

1. Determine eligibility of active and retired employees and their dependents for receiving benefits; explain benefits to employees; collect premium payments for insurance; assist employees and / or beneficiaries in resolving insurance benefits.

2. Notify employees of insurance enrollment periods; distribute enrollment materials, identification cards and insurance information; provide routine correspondence to employees regarding insurance eligibility and coverage; advise District staff of changes and updates to benefits coverage.

3. Compile statistical information regarding insurance rates, benefits, and costs; maintain direct contact and meet with insurance carriers and agents regarding rate renewals, contract changes and administration of contracts.

4. Prepare monthly claims analysis; review and balance billings and files with insurance providers; assist in resolving claims issues for employees.

5. Work with outside agents regarding open enrollments; notify employees of open enrollment periods and distribute related materials.

6. Maintain billing records for voluntary payroll deduction insurance premiums.

7. Provide employee orientation on Health and Welfare Benefits, update employee benefit information as necessary.

8. Represent the district at internal and external benefit related meetings as required.

9. Provide information to employees regarding workers' compensation benefits; participate in accident investigations of reported employee injuries.

10.Prepare and file workers' compensation claims; prepare statistical analysis of workers' compensation claims as requested; perform follow-ups on workers' compensation claims.

11.Maintain all files related to the areas of responsibility. Make recommendations related to risks related to the area of assignment, and overall program effectiveness.

12.Assist employees with ergonomic assessments. Coordinate with departments in implementing ergonomic recommendations for employees.

13.Assist with employee accommodation requests, coordinating interactive meetings, and perform follow-up actions.

14.Assist in the assessment of safety related issues on campus.

15.Perform job related duties as assigned.

Clickfor full job description.

Minimum Qualifications

Education and Experience :

Any combination equivalent : two (2) years of college level coursework in human resources management, public administration, or related field and two (2) years of increasingly responsible clerical experience in human resources or public administration.

Certificates, Licenses, Special Requirements :

Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

IMPORTANT : To be considered for the position applying for, applicants must submit the required items by the deadline, which include : online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 23 ON THE CLASSIFIED SALARY SCHEDULE : Initial salary placement is no higher than a step 1. Please click here to review current salary schedule.

For Additional inquiries please contact : Gina Snow

HR Recruiter

Phone : 760-355-6210

Email : EEO Information

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access

Employer / employee paid medical coverage options, dental, vision, and life insurance. For additional information, click

Earned annual sick leave.

Earned annual vacation leave for classified and confidential classified employees.

Enrollment in a California Retirement System.

01

Did you read the Minimum Qualifications?

• Yes
• No

02

Substitute and / or Continuous pool positions are generated, and applications are distributed on an as needed basis. This means that while a position may not be immediately available, your application remains on file and may be considered for upcoming substitute or temporary opportunities for up to one year from the date of initial job posting. As needs arise, we will reach out to individuals in this pool based on availability, qualifications, and fit for specific roles. This position you are applying for may not be immediately available, and the purpose of this recruitment is to build a pool of candidates. Please indicate your understanding by selecting "yes" or "no."

03

Please answer the following questions specifically and completely. These supplemental questions will be used with other application materials to screen applicants for interview. Applicants should submit at least one well-developed paragraph for each pf the supplemental questions. Answers should be thoughtful, substantive, carefully edited and may be much longer than one paragraph. If your response exceeds the maximum 600 character limit, you may continue your response by attaching an additional typed document. Please make sure to identify the questions by number. I have read and understand the above statements.

04

Supplemental Question A : What in your background and experience make you particularly well suited for this position at Imperial Valley College?

05

Supplemental Question B : How do you define Diversity? Please share an example of how your personal and professional experience have informed your perspective on diversity, equity, inclusion, and accessibility (DEIA). How do you plan to integrate DEIA in your position?

06

Supplemental Question C : Discuss your experience working with diverse populations. How do you encourage and empower individuals from all backgrounds and abilities to overcome obstacles and achieve their goals? Please provide examples to help us better understand.

Required Question