Accounts Receivable Specialist

Reynolds Asphalt is a family-owned company that has been in business since 1981. Here at Reynolds Asphalt and Construction, we pride ourselves on our ability to deliver high-quality service and value to our clients by utilizing the talents of our team members.

Do you enjoy meeting challenges and exceeding expectations? You may find that you would like to come grow with an established company with a vision for the future like Reynolds Asphalt and Construction. RAC offers competitive wages, solid benefits, and a great work environment.

Come JOIN OUR TEAM and help us make our roads better!

Position Summary
Reynolds Asphalt & Construction is seeking a detail-oriented and dependable Accounts Receivable Specialist to support billing, collections, and cash application for our asphalt paving, milling, and materials operations. This position plays a key role in maintaining accurate job-based billing, managing customer accounts, and supporting cash flow through timely and effective collections. The role supports billing, collections, and cash application for asphalt paving, milling, and materials operations. The ideal candidate demonstrates strong organizational skills and the ability to collaborate effectively with project managers, dispatch, plant operations, and customers in a fast-paced construction environment.Essential Duties and Responsibilities

• Prepare and issue customer invoices for paving, milling, and materials sales
• Verify billing accuracy using job numbers, load tickets, scale tickets, delivery logs, and approved quantities
• Monitor accounts receivable aging and follow up on past-due balances
• Apply customer payments (check, ACH, wire, cash) accurately by customer and job
• Reconcile customer accounts and resolve billing discrepancies
• Assist with documentation when applicable for lien waivers and notices
• Prepare accounts receivable aging and other AR-related reports
• Support month-end and year-end closing activities
• Work closely with managers, dispatch, plant staff, and sales teams to resolve billing issues
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Education and Experience

• High school diploma or equivalent required. Associate’s degree in accounting or finance or related field preferred
• 2+ years of experience in Accounts Receivable experience required (construction, asphalt paving, aggregates, or materials industry strongly preferred)
• Analytical skills to evaluate trend data and provide solutions
• High attention to detail

Required Skills, Knowledge, and Abilities

• Ability to maintain discretion and absolute confidentiality.
• Must be well organized.
• Maturity in handling sensitive accounting information.
• Aptitude for learning new technologies.
• Computer knowledge and efficiency, proficiency in Excel, Word, and Outlook.
• Ability to interact professionally with internal and external customers.
• Strong written and verbal communication skills.
• Strong data entry skills, with expert accuracy and attention to detail.
• Utilizes judgment to respond appropriately to situations, using calmness, conciliation, assertiveness, and professionalism.
• Ability to work in a team environment and initiative to work alone.
• Flexible attitude and acceptance of change.

Physical Requirements

• Ability to sit for extended periods while working at a computer
• Frequent use of hands and fingers for data entry and keyboarding
• Ability to view computer screens and printed materials for extended periods
• Occasional standing, walking, bending, or reaching
• Ability to lift and carry up to 15 pounds occasionally

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Equal Opportunity Employer
Reynolds Asphalt and Construction is an Equal Opportunity Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, status as a military veteran, or any other status protected under federal, state, or local law. Diverse candidates are encouraged to apply.

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