Administrative Assistant

Administrative Assistant

Provide vital administrative support for order processing and documentation, focusing on data entry, scanning, filing, and preparing documents for review. Collaborate closely with the supervisor and support the purchasing and production teams.

Responsibilities:

• Enter sales orders into the ERP system (Sage 100).
• Prepare and scan contract review documents.
• Send order confirmations to customers.
• Organize and file purchase orders, packing certificates, and invoices.
• Maintain logs and type documents accurately.
• Support document flow for purchasing and accounts payable processes.
• Perform general administrative tasks such as data entry, scanning, and filing.

Essential Skills:

• Proficiency in Microsoft Excel and Word.
• Experience working in a manufacturing setting.
• Strong typing and computer skills.
• Reliability and ability to work independently after training.
• Comfortable with repetitive tasks and high-volume paperwork.
• Experience with an ERP system is preferred (familiarity with Sage 100 is a plus, but willingness to learn is acceptable).
• Prior basic administrative or data entry experience is helpful.
• ITAR-compliant eligibility.

Additional Skills & Qualifications:

• Comfortable working in a smaller team setting and wearing multiple hats.
• Ability to take direction well and work independently.
• Previous experience in a similar role is beneficial but not mandatory.

Work Environment:

This role is based 100% onsite within an ITAR facility specializing in aerospace. Working hours are from 6 am to 2:30 pm, with possible adjustments during peak seasons and heavier contract loads. Occasional Saturday work may be required but is infrequent. The position is initially a long-term temporary role due to an employee's leave but has the potential for conversion to a permanent position. The facility spans 5,500 square feet and houses a small team of 16 people, promoting a hands-on, collaborative environment. The manager provides initial training and development, after which employees are expected to work independently. The company is known for its lightning protection solutions for critical industries, offering a unique opportunity for professional growth.

Job Type & Location:

This is a Contract to Hire position based out of Huntington Beach, CA.

Pay and Benefits:

The pay range for this position is $21.50 - $21.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Huntington Beach, CA.

Application Deadline:

This position is anticipated to close on Mar 27, 2026.