General and Operations Manager I 64082736

General And Operations Manager I 64082736

The incumbent in this position manages the Financial Compliance Section within the Financial & Information Management section of Bureau of Child Care Food Programs. This is a highly responsible position that requires the incumbent to work independently with little supervision. The incumbent in this position will be required to complete a certification twice a year stating that all time worked has been for the Child Care Food Program. This position reports directly to the Operations & Mgmt Consultant Mgr Ses. This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. This may include additional USDA / FNS correspondence, backup personnel liaison duties for the program, ensuring daily phone coverage for the program, and overseeing the administration of all agreements.

Supervise and lead the Financial Compliance section. Duties include but are not limited to maintenance of forms and spreadsheets, development of processes and procedures. Assisting staff to evaluate, approve, and / or deny budgets and / or budget line items and management plans for sponsoring organizations. Coordinate, assign staff, and conduct on-site reviews and / or desk audits to determine if costs charged to the program are allowable, reasonable, necessary, and comply with regulations and policies.

Coordinate, assign staff, and conduct reviews of bank account activity for current and prospective sponsoring organizations to ensure fiscal integrity. Assists contractors and staff in determining if specific costs can be charged to the program.

Coordinate the review of financial records for prospective contractors' application for participation.

Coordinates the application of criteria and standards and the implementation of procedures for how contractors can spend the CCFP they receive.

Supervises the work of the section and provides leadership, direction, and support. Plans and organizes the work of staff to ensure assignments are completed on time. Reviews and reports on work performed, conducts performance appraisals, and performs other general supervisory duties. Coordinates the hiring of professional and support staff for the section.

Provides technical assistance, consultation, training and guidance to contractors, section staff, and other program and department staff through formal training sessions, on-site visits, correspondence, or via the telephone. Serves as liaison to other sections in the Bureau, other program offices, other administrative units of the Department and other agencies.

Assists in the preparation of program and financial reports including the bureaus budget and spending plan as required by the department and USDA.

Assists in the procedures for close-out of sponsor programs and sites, including termination of programs for cause.

Performs other related duties as assigned.

The incumbent should also have knowledge of federal and state Child and Adult Care Food Program regulations, rules, requirements, and procedures; child nutrition; methods of compiling and analyzing data; and correct grammar usage. Ability to : interpret federal and state regulations and procedures; analyze processes, identify problems and potential solutions, implement corrective actions and evaluate the results; present negative findings in an effective manner; organize data into logical format for presentations in reports, documents and other written materials; plan, organize, prioritize, coordinate and complete work assignments; communicate effectively, both verbally and in writing; establish and maintain effective working relationships with others; and work independently without close and constant supervision. Skill in use of personal computers and standard software packages.

Preferred : Two years of Supervisor experience or two years of experience with supervisor like duties. Two years of experience in finance, accounting, systems analysis, management analysis, program planning, program research, or program evaluation.

Emergency Duty - Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or to perform other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

This position is in compliance with and monitors compliance (when applicable) of the mandatory requirements in Section 215.422, Florida Statutes, and Chapter 3A-24, Florida Administrative Code.

Purchasing Card Assigned Purchasing Card responsibilities. Property Custodian / Delegate Assigned responsibility for control or department assets. The incumbent in this position is considered to have regulatory responsibilities in that s / he shall determine a regulated entity's compliance with federal, state, or local statutes or regulation; or determine or recommend whether the agency should issue, revoke, cancel or suspend an entity's participation in a government program; or approve or recommend administrative transactions between the agency and a regulated entity. Therefore, the incumbent is subject to the requirements of Chapter 112, F.S., Chapter 60L-36, F.A.C. and DOH Policy 30-2-07 with which s / he is required to be thoroughly familiar. Incumbent may have access to records containing social security numbers in the performance of job duties.

Mission : To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision : To be the Healthiest State in the Nation.

Values : Innovation : We search for creative solutions and manage resources wisely. Collaboration : We use teamwork to achieve common goals & solve problems. Accountability : We perform with integrity & respect. Responsiveness : We achieve our mission by serving our customers & engaging our partners. Excellence : We promote quality outcomes through learning & continuous performance improvement.

Tallahassee, Florida

The Benefits of Working for the State of Florida :

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Flexible Spending Accounts; Tuition waivers; And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and / or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note : You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : http : / / www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and / or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and / or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health