Document Management Specialist

Pay Range : $64,863.00 - $107,023.00

Supervisory Organization : Asst Mgr Records Management

Country : United States of America

Address : 1401 PACIFIC AVE

City : DALLAS, TX 75202

FLSA : Exempt

Professionals : 02 - Professional (EEO-4-United States of America), 2D - Professionals - Business (EEO-Sub-Category)

General Summary : Join our dynamic team and play a crucial role in managing engineering and construction documents and records for the Development department within Dallas Area Rapid Transit (DART). You will support Development capital projects and contribute to various DART initiatives.

Essential Duties and Responsibilities :

• Efficiently manage and track revisions, drawing numbers, specifications, and key documents.
• Oversee the drawing / document repository database to ensure seamless accessibility.
• Index and upload documents into the document repository accurately.
• Coordinate and track document reproduction for departmental needs.
• Maintain and archive department-controlled documents, including critical contract deliverables and reports.
• Ensure compliance of drawing submittals with established procedures and Texas laws, proactively resolving deficiencies.
• Participate in compliance reviews and audits.
• Assist in preparing documents for Copyright License agreements and Public Information requests.
• Provide support for Design Review Applications and department file room processes.
• Process and log file room correspondence effectively.
• Prepare records for archiving as necessary.
• Support project and contract closeout deliverables, including reviews of as-built drawings.
• Perform additional duties as assigned to support the team's success.

Minimum Knowledge, Skills, and Abilities Required :

Applicants must pass a physical examination, including a drug screen, to operate DART non-revenue vehicles. A valid ability to operate DART non-revenue vehicles is required.

We value a customer-focused approach, effective decision-making, and a dedication to excellence. Ideal candidates will have strong technical learning abilities, excellent written communication skills, and the aptitude for collaborative problem-solving.

Working Conditions : Work involves minimal exposure to dust, noise, or temperature, although some exposure to moderate unpleasant conditions may occur while visiting DART operating facilities.

Note : The above statements provide a general overview of the role and are not exhaustive. Additional duties may be assigned.

EEO Statement : DART is committed to being an Equal Employment Opportunity Employer, supporting workplace diversity.

Open until qualified applicants are identified.