Payroll and Benefits Specialist

Inproduction Payroll And Benefits Specialist

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC's investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies.

The Payroll & Benefits Specialist administers activities relating to the company payroll, and benefits processing for 500+ employees. Ensuring employee hours are accurate, and employees are paid on time. Responsibilities also include payroll tax reporting, benefit records administration and payroll and time keeping system maintenance.

Job Duties & Responsibilities

• Supports the Sr Manager of Payroll & Benefits in processing bi-weekly and weekly payroll for 500+ employees in a multi-state environment.
• Administers employee benefit programs, including enrollments and terminations for company benefits and 401k.
• Keeps record of benefit plan participation such as medical insurance, 401K etc. and promptly remits premiums to benefit provider.
• Administers online COBRA enrollments / changes.
• Maintains complete employee personnel files, records, and other documentation for employees.
• Maintains payroll record in relevant systems; collects, calculates and enters payroll data into the payroll processing system.
• Audits time sheets, time card reports and payroll registers for accuracy.
• Processes new hires, terminations, status changes, LOA's, tax changes, deductions, direct deposits, rate changes, adjustments and special pays.
• Updates payroll records based on approved changes.
• Provides prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions, or the payroll process.
• Maintains a high degree of confidentiality on payroll data and other sensitive information while ensuring access to authorized individuals only.
• Complies with all federal, state, and local legal requirements relating to payroll and benefits.
• Prepares and distributes payroll, benefits, and personnel reports as directed.
• Reconciles payroll-related items i.e. gross pay, deductions, etc. to source documents prior to processing. Ensures payroll items have the correct GL coding to ensure accurately entering payroll into the general ledger.
• Processes accurate and timely quarter and year-end payroll reporting when necessary i.e. W-2's, tax returns etc.
• Performs other duties as assigned.