Marketing Event Manager

Marketing Event Manager

At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible. Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves. Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position This role plays a pivotal role in planning, coordinating, and executing a broad range of marketing events and communications. The role is responsible for managing event strategy, logistics, budgeting, and vendor relationships to ensure successful delivery of events that effectively engage internal and external stakeholders. It requires collaboration across multiple teams to align event activities with organizational goals and to enhance the overall customer experience. The position supports various event formats including in-person, hybrid, and virtual events, with an emphasis on efficiency, quality, and stakeholder satisfaction. Essential Job Duties Develop and manage the event calendar and communications plan in collaboration with marketing and sales teams. Guide marketing teams on best practices for event management and communication strategies across in-person, hybrid, and virtual formats. Plan and coordinate all event logistics including venue sourcing, vendor contracts, travel arrangements, audiovisual and food & beverage coordination, and registration management. Oversee budget forecasting, expense tracking, and ensure events are delivered within approved financial guidelines. Organize and manage auxiliary meetings related to events such as pre-show strategy sessions, focus groups, symposia, and post-event debriefs. Manage tradeshow logistics including shipping, show services, badge registration, and collaboration with exhibit houses for large-scale events. Maintain databases of industry contacts, vendors, and venues to support event planning and execution. Troubleshoot and resolve issues arising during event days to ensure smooth operations. Communicate event details and necessary preparation materials to internal stakeholders and attendees in a timely manner. Analyze event leads and provide summary reports with key insights to inform continuous improvement. Support the planning and execution of company-led meetings and conferences as required

Qualifications

Required Experience and Education Minimum 8 years experience in marketing, communications, administration, or related field and a bachelor's degree in marketing, communication or related field, or equivalent combination of education and experience in Experience in vendor negotiation and managing external suppliers Required Knowledge, Skills and Abilities Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Demonstrated ability to analyze data and report key insights Strong organizational, project planning, and prioritization skills Proven ability to manage multiple tasks under tight deadlines with minimal supervision Excellent written and verbal communication skills Strong interpersonal skills with the ability to collaborate and manage cross-functional teams Willingness to travel up to 30% annually and work flexible hours, including weekends Ability to perform some manual labor and lift up to 40 lbs.