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Recruitment and Admissions Assistant
Recruitment and Admissions AssistantInsideHigherEd • Atlanta, Georgia, United States
Recruitment and Admissions Assistant

Recruitment and Admissions Assistant

InsideHigherEd • Atlanta, Georgia, United States
8 days ago
Job type
  • Full-time
  • Part-time
Job description

Job Title : PT College Recruiter

Location : Atl Metropolitan State College

Regular / Temporary : Regular

Full / Part Time : Part-Time

Job ID : 291465

About Us

Welcome to Atlanta Metropolitan State College (AMSC)!

At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.

AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.

Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.

Job Summary

The Part-Time Admissions & Recruitment Assistant supports Atlanta Metropolitan State College¿s Office of Recruitment and Admissions by assisting with both application processing and outreach efforts. This role provides administrative support for admissions applications, student record management, and frontline customer service while also participating in limited recruitment and engagement activities.

The position works under the supervision of the Assistant Director of Recruitment and Admissions and collaborates with full-time staff to ensure prospective students receive accurate information and a positive admissions experience.

  • The position requires accurate and timely tracking of application materials, coordination with academic departments, and data entry into admissions systems.
  • It involves multitasking across multiple systems and adhering to strict deadlines to support the enrollment cycle.
  • Success is measured by the efficiency of document processing, accuracy in records management, and support of team-wide enrollment objectives.

Responsibilities

  • Process undergraduate applications, including downloading and reviewing supporting documentation (transcripts, residency forms, fee payments, etc.).
  • Enter and update applicant data in Element 451 and other admissions systems while maintaining confidentiality (FERPA, HIPAA).
  • Download official transcripts from third-party sites and upload them into Banner Document Management System
  • Monitor application status, track incomplete applications, and follow up with applicants to obtain missing documents.
  • Respond to general inquiries from prospective students and parents regarding admissions processes, application status, deadlines, and basic financial aid information via phone, email, and in person.
  • Check and manage the Admissions email account, responding to inquiries and routing messages to appropriate staff when necessary.
  • Provide basic support during recruitment events, campus tours, and information sessions (occasional evenings / weekends may be required).
  • Enter and update applicant data into the admissions system; maintain accurate and confidential student records.
  • Assist in tracking incomplete applications and communicating with applicants to obtain missing documents.
  • Coordinate with full-time admissions and recruitment staff to support decisions on application status, under established guidelines.
  • Support office organization by maintaining electronic and paper filing systems.
  • Participate in occasional Recruitment and admissions events as needed.
  • Perform other related duties as assigned by the Assistant Director Recruitment and Admissions

    • Required Qualifications

    Educational Requirements

    High School diploma

    Other Required Qualifications

    OR - Associate degree with relevant experience

  • Strong written and verbal communication skills.
  • Excellent organizational and time management abilities.
  • Attention to detail and accuracy in data entry.
  • Ability to work independently and manage time effectively.

    • Required Experience

    Two (2) years of administrative or customer service experience.

    Preferred Qualifications

    Skill : Bilingual

    Experience : Prior experience in a higher education setting. Proficiency in the BANNER system and other relevant software.

    Knowledge, Skills, & Abilities

  • Working knowledge of college admissions processes, including document handling, application tracking, and basic admissions procedures.
  • Strong attention to detail and accuracy in data entry, filing, and records management.
  • Effective written and verbal communication skills; ability to explain admissions requirements and deadlines clearly to students and parents.
  • Proficiency in office software such as Microsoft Office (Word, Excel, Outlook) and the ability to quickly learn institutional systems such as BANNER or other student information systems.
  • Excellent organizational and time management skills; able to prioritize tasks and manage multiple assignments in a deadline-driven environment.
  • Strong customer service orientation with the ability to interact professionally and courteously with diverse student populations, parents, faculty, and staff.
  • Ability to work both independently and collaboratively as part of a team.

    • USG Core Values

    The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

    Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https : / / www.usg.edu / policymanual / section6 / C2653 .

    Conditions of Employment

    Offers of employment are contingent upon completion of a background investigation, including a criminal background check; demonstrating your eligibility for employment with Atlanta Metropolitan State College, as determined by Atlanta Metropolitan State College in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

    Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

    Equal Employment Opportunity

    Atlanta Metropolitan State College is an equal employment opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military / veteran status.

    Other Information

  • This is not a supervisory position.
  • This position does not have any financial responsibilities.
  • This position will be required to drive.
  • This role is considered a position of trust.
  • This position may travel 25% - 49% of the time

    • Background Check

    Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

    For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.

    Accommodations

    The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions.

    Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

    Special Applicant Instructions

    To apply, please ensure that you fully complete all application questions and fields. Be sure to attach all required documents, including :

  • Cover Letter
  • Unofficial transcripts
  • Resume or Curriculum Vitae (CV)
  • Contact information for 3 professional references

    • Submitting a complete and through application helps us better assess your qualifications and ensures a smooth review process.

    Clery Disclosure

    This position may be considered a Campus Security Authority, CSA. A Campus Security Authority is a Clery-specific term that encompasses certain departments, groups, and individual employees who have a duty to report crimes they become aware of, as defined by the Clery Act.

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