Administrative Coordinator

Administrative Coordinator

The basic science research departments at OHSU are seeking an outstanding Administrative Coordinator. This position provides exceptional customer service in a fast-paced, highly-productive, and diversified research and academic environment to faculty, staff, and trainees. Responsibilities include, but are not limited to, executive support, purchasing / purchasing card reconciliation, travel planning / post-travel reimbursement, and seminar / event support.

Function / Duties of Position

Executive level support for department chair :

• Scheduling Plan and respond to meeting requests, ability to triage meeting requests and accommodate changing priorities, maintain confidentiality.
• Travel Coordinate domestic and international travel for department chair using policies and procedures outlined below.
• Assist with correspondence, renew professional memberships, assist with special projects and data assessment as needed.

Plan, arrange, and reimburse / reconcile department travel :

Lab purchasing and procurement-card (p-card) reconciliation.

Departmental Summer Internship Coordination :

Back-up coordination of departmental seminar series :

Other administrative responsibilities such as :

Required Qualifications

Four years of general office or secretarial experience; OR

An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR

A Bachelor's degree and two years of general office or secretarial experience; OR

An equivalent combination of training and experience.

Intermediate to advanced computer skills. Ability to learn new systems with training.

Team oriented, detail oriented, ability to problem solve.

Excellent oral and written communication skills.

Ability to exercise good judgment and initiative, ability to prioritize and organize workload.

Preferred Qualifications

Background in seminar coordination, travel planning, HR and purchasing.

Experience providing executive level support.

Experience in higher education.

Experience with Oracle Purchasing.

Experience with MS 365, SharePoint Online, SmartSheet.

Additional Details

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.