Business Office Manager

The Business Office Manager oversees the Administrative / business functions of the community. Often as first position of contact for guests visitors and vendors a courteous professional manner and appearance are essential for good public relations. The main objective is to assist the Executive Director in helping the community run smoothly in overall administrative activities. (Office Management experience is required)

Position : Full-Time Monday-Friday along with being the Manager on Duty once or twice a month.

Qualifications

Minimum Associates Degree; Bachelors Degree preferred.

Must be able to read write speak and understand the English language.

Experience preferred in an administrative position and / or bookkeeping. Experience in payroll accounts payable and / or accounts receivable preferred.

Intermediate to high skill level with computer application systems is essential.

Must be comfortable with a multi-line telephone system answering taking messages and transferring calls.

Acceptable driving record (required driver)

Solid organizational skills and ability to meet deadlines.

Areas of Primary Responsibility

Accounting Liaison

Assist Department Heads as needed with entering appropriate data in Yardi.

Supervise coach and mentor the Receptionist.

Community point of contact for Human Resources and Accounting situations.

Type memos correspondence reports and other documents as requested.

Maintains current file of residents resident emergency telephone numbers and emergency telephone numbers for on-call personnel department extensions.

Maintains confidentiality of all pertinent resident information to ensure that resident rights are protected.

Knowledgeable about community services and rates.

Responsible for making bank deposits daily.

Maintain Resident Fund Accounts if applicable.

As approved by Executive Director responsible for performing administrative tasks inYardi.

As approved by Executive Director responsible for compiling data to be shared with the Home Office.

Reconcile and transmit petty cash reimbursement requests bi-weekly if applicable.

Mails invoicesVEC Separation Reports garnishments etc. to Home Office in timely manner.

Responsible for keeping track of receipts for household account attaching to check stubs and mailing to Business Office monthly.

Handles semi-monthly supply orders (office nursing housekeeping uniforms etc.).

Human Resources Liaison

Creates and maintains an atmosphere of warmth personal interest and positive emphasis with professionalism and confidentiality

Assists and supports management and the leadership team with handling and resolving Human Resources issues.

Informs Executive Director and / or the Human Resources Department of issues related to employee relations within the community.

Serve as Human Resources subject matter expert for the community and participate on project teams.

Partners with Executive Director in managing Benefits Education and Administration.

Partners with Risk Management in managing Workers Compensation claims to ensure appropriate employee care and costs management.

Assists employees with internal and external transfer requests and procedures.

Coordinates and tracks Jump Start orientation for all new hires.

Ensures accurate maintenance of all employee records and files.

Maintains current files on employees including I-9 new hire paperwork performance reviews and disciplinary actions

Assisting in the Staffing and Recruiting Process

• Works closely with the communitys Regional Recruiter
• Monitors and assists managers / supervisors with hiring processes and issues with the Regional Recruiter.
• Submits job requisitions throughFormstack to the Regional Recruiter
• Attends weekly or bi-weekly calls with the Regional Recruiter
• Coordinates and administers pre-hire screening including : applicant drug screens reference checks background checks motor vehicle checks and social security number verification.
• Work with the Regional Recruiter on interdepartmental transfers and promotions and transfers or promotions to other communities
• Oversees the selection and offer processes for front line employees to ensure proper procedures are followed
• Ensures drug screening and background checks are completed in accordance with CSL policy

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1