Administrative Assistant

Job Details Job Location TX Houston Concord - Houston, TX Position Type Full Time   Description

Summary / Position Purpose :

The Administrative Assistant is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. The ideal candidate must have a strong commitment toward the job. In other words, there needs to be a strong desire to succeed. As an Administrative Assistant, you must be willing to constantly improve your performance and add new abilities

Essential Duties, Functions and / or Responsibilities :

• Greet and assist visitors in a professional manner
• Receive packages and check / deliver mail
• Perform administrative tasks such as filing, data entry, expense reporting, scanning, scheduling interviews, calendar management of the organization, etc.
• Assist with general office duties as required- managing office supply inventory and orders, making coffee, submit maintenance tickets as needed through maintenance portal, turning on / off common area touch board devices and prepping / cleaning up conference rooms as needed.
• Calendar Management of conference room calendars, multiple departmental shared calendars as well as some individual calendars, as needed.
• Assistance in project management with the HR team.
• Support logistics for onsite meetings and coordinate events for the 3 sites in the area.
• Answers phone in a timely, courteous manner as well as directs calls to appropriate person
• Keeps reception area, break rooms, and conference rooms clean and free of used cups / glasses / cans / trash, etc. Also sets up meeting rooms with replenishments
• Work with the organization on different administrative tasks
• Work with the organization on Travel planning, event organization, preparing itineraries, expense reporting etc.
• Keep executives informed about all details going on in the organization
• Manages the daily workflow; Balances many priorities and designs a suitable workflow
• Able to foresee problems and takepreemptiveactions
• Writes well-rounded sentences in a professional language without errors
• Knows how to employ oral and written skills to convey a positive message
• Indirectly responsible for product quality
• All other duties as assigned

Qualifications

Education and / or Work Experience Requirements :

Physical Requirements :

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas.

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.