Office Assistant I - II

Office Assistant I-II Salary $21.67 - $29.54 Hourly Location CA, CA Job Type Regular Full-Time Job Number 1912-OR Department Administrative Services Division Administrative Services Opening Date 11 / 07 / 2025 Closing Date 11 / 21 / 2025 4 : 00 PM Pacific Description The Sac Metro Air District is seeking a professional, highly organized, and detail-oriented Office Assistant to support in-office operations within the Administrative Services Division. Working as part of a collaborative front office team that includes another Office Assistant and an Administrative Assistant, this position plays a key role in ensuring efficient day-to-day operations. Responsibilities include greeting and assisting customers, answering phones, processing incoming and outgoing mail and invoices, handling purchasing requests and accounts receivable, arranging travel, scheduling meetings, and coordinating building or fleet service requests. Under general supervision, the Office Assistant performs a variety of clerical support tasks including receptionist duties, mail processing, filing, and typing; and performs other related duties as required. Distinguishing Characteristics Positions in this class are flexibly staffed and are normally filled by advancement from a lower level. Office Assistant I – This is the entry and training level class. Incumbents work under immediate supervision and perform repetitive or closely related duties according to established procedures. Office Assistant II – This is the experienced working-level class. Incumbents work under general supervision and perform a wide variety of difficult and complex clerical work which requires the use of word-processing software applications. Typical Duties The duties listed below are examples of the work typically performed by employees in this class. An employee may not be assigned all duties listed and may be assigned duties that are not listed below. 1. Acts as a receptionist; takes and transmits messages; takes and refers complaints from the public; receives and transfers calls to appropriate extension; provides general agency information and alternative telephone numbers to public callers; greets and routes office callers. 2. Types lists, memos, letters, forms, permits, reports, and other documents; makes routine checks of clerical work for compliance with specific requirements of form and content; searches records and files for data. 3. Performs all types of filing (alphabetical, numerical, chronological, and code); tracks and updates information, mailed documents, and manuals using a computer or manual system. 4. Makes travel arrangements; works with the travel agency to arrange hotel, airline, and rental car reservations; completes necessary paperwork for reservations and conference / workshop attendance; completes forms for reimbursement. 5. Schedules meetings and appointments; makes room arrangements. 6. Processes petty cash reimbursements. 7. Collects and delivers correspondence, records, and packages; stamps, sorts, and distributes incoming mail and faxes; assists with or prepares mass mailings; processes outgoing mail; copies a variety of documents on the photocopy machine. Minimum Qualifications Education and Experience : Office Assistant I – One year of general clerical experience or any combination of training and / or experience that provides the desired knowledge and abilities. Office Assistant II – One year of experience as an Office Assistant I or two years of typing and general clerical experience or any combination of training and / or experience that provides the desired knowledge and abilities. Knowledge of : Both Classes – Telephone and office receptionist etiquette; basic elements of English grammar, spelling, usage, and punctuation; alphanumeric filing and retrieval systems; office methods and clerical recordkeeping procedures. Office Assistant II – District procedures and operations. Ability to : Both Classes – Type at a sufficient speed to perform the work of the unit; speak clearly; perform routine clerical work; establish and maintain working relationships with staff and public; work independently; attend to detail. Special Requirement : Possession of a valid Class C California driver's license with an acceptable driving record is required. Working Conditions & Physical Demands Physical Demands : This is essentially a desk job. Physical demands include occasional lifting up to 25 lbs., some bending, stooping, and squatting. Working Conditions : Generally clean work environment with limited exposure to conditions such as dust, fumes, odors, or noise. Computer monitor used on a daily basis. PLEASE NOTE : A cover letter and answers to the supplemental application questions are required. Referring to your resume for any part of the application is unacceptable and may cause your application to be considered incomplete. First- and second-round interviews are expected to be held via zoom and in-person, respectively, the first two weeks of December with an anticipated hire date by January 2026. recblid wjxyaroxqndnqzx1kvwvxz01c7pt21