Secretary for All-Sports Camp

POSITION SUMMARY

Provides a variety of secretarial, clerical and receptionist duties for the Loras College All-Sports Camp program.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Given that the College is a diocesan Catholic college, will carry out your functions of your position in support of the College's Catholic Identity, mission and in support of Church teachings.

Essential Functions Statement(s)

• Keyboards / types and updates correspondence, memorandums, forms, documents, reports, minutes, outlines, brochures, handouts, and other camp information by operating a personal computer.
• Picks up mail, sorts and enters information on campers into computer and written log.
• Sorts and files applications, health records, and forms and receipts.
• Keeps accounting records for each camp session.
• Answers telephone and provides information concerning camp activities.
• Organizes room assignments and huddle groups for each session.
• Adapts to new computer software and hardware technology as needed.
• Proofreads completed documents, corrects grammatical, spelling, typographical and punctuation errors.
• Compiles, prints and distributes printed information.
• Coordinates printing and mailings and operates ditto, scanner, transparency and copy machines.
• Maintains an appropriate filing system.
• Maintains confidentiality of campers and parent information in and out of the campus office.
• Orders office supplies.
• Coordinates camp social media.
• Coordinates interviews for new counselors, resident instructors, coaches, nurses, and athletic trainers.
• Coordinates off season clothing sales.
• Maintains database of contact information for current and former staff.
• Supports the mission and vision of the College and respects the College's Catholic tradition.
• Performs related duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

SKILLS & ABILITIES

Education : High School Graduate or General Education Degree (GED) required. Vocational-technical training desirable.

Experience : Two to four years of general secretarial experience.

Computer Skills : Knowledge of Microsoft Office Suite including Outlook, Word and Excel

Other Requirements : Good knowledge of secretarial practices and procedures. Good knowledge of English, grammar, sentence structure, spelling and punctuation. Ability to understand and follow oral and written instructions. Ability to establish and maintain effective working relationships with faculty members, students, professional staff, administrators and vendors. Ability to handle confidential work with tact and discretion. Ability to adapt to work pressure and meet deadlines. Good organizational and self-management skills. Ability to continue professional development.

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and / or assign tasks for the employee to perform, as the College may deem appropriate.

APPLICATION PROCEDURE. Applicants must go to : https : / / loras.applicantpool.com / jobs to apply. Please upload : your letter of application and resume. The finalist will need to pass a background check before receiving a written employment offer.