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Mail Services Administrator
Mail Services AdministratorCoca-Cola Bottlers' Sales and Services • Tampa, FL, United States
Mail Services Administrator

Mail Services Administrator

Coca-Cola Bottlers' Sales and Services • Tampa, FL, United States
24 days ago
Job type
  • Full-time
Job description

Job Summary

Responsible for daily activities in the mailroom. Manage both inbound and outbound mail, with a special focus on handling sensitive documents such as Human Resource checks, tax forms, and business licenses. Responsible for scanning, routing and sending email correspondence supporting BSNA.

Duties and Responsibilities

Inbound Mail Management

  • Receive, sort, and distribute incoming mail and packages to designated departments
  • Log and track sensitive items, including HR checks, tax documents, and business licenses
  • Ensure secure handling and confidentiality of all incoming materials
  • Manages filing systems, supply inventory, mailing logs, and database updates, as required

Outbound Mail Processing

  • Prepare and dispatch outgoing mail and packages, ensuring proper postage and documentation
  • Coordinate with postal and courier services for timely pickup and delivery
  • Maintain accurate records of all outgoing mail, especially sensitive or time-critical items
  • Prepare outgoing mail for high-value and state return checks with required documentation and / or route checks requiring special handling to designated addresses

    • Duties and Responsibilities

    Document Preparation & Processing (Human Resource Docs / Business Licenses / Tax Documents)

  • Organize and compile tax documents for internal processing and external mailing
  • Track business licenses and ensure they are scanned to the correct internal or external contacts
  • Maintain up-to-date records of license recipients and billing details
  • Collaborate with Finance and HR departments to ensure the timely processing of critical documents
  • Sorts, scans, emails, and distributes confidential Human Resources documents to appropriate recipients, ensuring secure and accurate delivery in accordance with privacy and compliance standards

    • Administrative Support

  • Maintain inventory of mailroom supplies and reorder as needed
  • Operate mailroom equipment, including postage meters, scanners, and label printers
  • Assist with special mailing projects and interoffice deliveries

    • Key Skills and Abilities

  • Strong attention to detail and organizational skills
  • Proficient in clerical tasks and document handling
  • Effective verbal and written communication skills
  • Skilled in Microsoft Outlook, Excel, Word, and related tools

    • Education Requirements

    High School Diploma or GED

    Years of Experience

  • 1 year of mail experience

    • Required Travel

    Travel is not expected in this job, however, employees may be asked to travel for meetings or training on occasion.

    Work Schedule

    This is an on-site position, target hours are Monday- Friday, 8 : 00 AM- 5 : 00 PM

    Total Rewards, Totally Rewarding

    We are one family supporting the Coca-Cola bottling system in North America. Our work is indispensable to our partners and makes an impact in the communities where we operate. We are committed to workplace diversity and to rewarding exceptional performance. We expect a lot from our team - after all, it's their exceptional work that helps CCBSS support the Coca-Cola bottling system in North America. To keep everyone motivated and energized, we offer a comprehensive benefit and rewards package.

  • Work-Life Integration - Vacation, floating holidays, parental leave, flexible work environment
  • Competitive Base Salary - A base salary or hourly wage rate in line with market rates for the job duties and skills required
  • Rewards & Recognition - Acknowledging our employees' contributions
  • Retirement Plans & Guidance - Programs to assist associates in saving for retirement
  • Health & Welfare Plans - Medical, life, and disability insurance plans

    • Company Message

    Coca-Cola Bottlers' Sales and Service, LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and / or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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