Accounts Payable Specialist

Accounts Payable Specialist

Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industrys most respected companies.

Job Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process from invoice review to payment processing ensuring accuracy, timeliness, and compliance. Youll play a key role in maintaining strong vendor relationships and supporting internal departments.

Responsibilities

• Manage the AP inbox by receiving, reviewing, and verifying vendor invoices
• Prepare weekly payment runs (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve invoice discrepancies
• Import / export invoices into Concur; ensure proper coding and documentation
• Communicate with vendors to request credits, clarify billing, or obtain missing invoices
• Perform daily data entry using QuickBooks, Excel, and vendor portals
• Serve as the primary point of contact for vendor inquiries and issue resolution
• Support vendor onboarding (W-9s, insurance certificates, banking information)
• Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time
• Act as backup to the AP Manager for fuel purchase drafts and invoice processing
• Participate in AP-related projects and other duties as assigned

Qualifications

Why Join Us in Addison