Administrative Services Manager

Job Description

Job Description

Salary : $23-27 / hr

The Administrative Services Manager serves as the administrative hub of MACC and its affiliated programs. This role coordinates and supports administrative functions across the organizationincluding IT, financial assets,business functions, and administrative procedures to ensure efficient operations aligned with MACCs mission.

Responsibilities

Organize and maintain organizational documents, property records, contracts, and files.

Maintain and file corporate records, government compliance documents, and legal filings in coordination with county, city and state requirements.

Act as custodian of corporate and administrative documents, including licenses, registrations, and legal records.

Ensure programs have access to necessary resources, such as office supplies, vehicles, phones, and software, including managing contracts for properties and vendor services.

Act as an administrative liaison to contractors, insurance providers, and vendors, supporting progress andachieving contract objectives.

Coordinate administrative reporting and compliance reviews for all programs, ensuring adherence to required timelines.

Organize and manage meetings, schedules, and calendars for leadership, including conference room bookings.

Perform clerical duties such as filing, answering phone calls, and collecting documents for management review.

Ensure meeting spaces, including conference rooms and Teams meetings, are prepared prior to use.

Other administrative tasks and duties as assigned.

Minimum Qualifications Required

Graduation from an accredited college or university with a Bachelors degree, preferably in Public Administration, Business Administration, or a related field.

Possess 13 years of progressively responsible administrative experience, including preparing andmonitoring budgets, researching and analyzing data, and making recommendations.

Experience supporting various programs.

Familiarity with nonprofit governance, budgeting, and compliance requirements.

Considerable (35 years) experience using Microsoft Office products (including advanced proficiency inExcel) and other office software.

Experienced in managing deadlines, schedules, and calendars, with proficiency in Teams meetings and calendar management, including conference room bookings.

Demonstrated ability to provide effective administrative support; make independent decisions; exercise resourcefulness in addressing new or complex problems; and establish and maintain effective working relationships with management, colleagues, representatives of partner agencies, and the general public.

Strong organizational and communication skills with the ability to manage multiple tasks in a dynamic environment.

Highly organized, with the ability to create clear, easy-to-follow systems for others.

Independently motivated, with the capacity to complete tasks without immediate supervision.

Ability to lift up to 40 lbs occasionally.

Availability to work five days a week, seven hours per day in office.

Willingness to travel up to 10% to other office locations as needed.

Spiritual & Ethical Expectations

Demonstrated alignment with Christian values and experience working in a mission-based organization.

Affirms MACCs Statement of Common Understanding and integrates Christian principles into daily work.

Respects the dignity of every neighbor (client), regardless of faith stance, choosing compassionate service overcoercive proselytization.