Senior Associate, Accounts Payable & Accounting

Team Rubicon (TR) is seeking a Senior Associate, Accounts Payable & Accounting to join TR's Finance & Accounting team! The Senior Associate, Accounts Payable & Accounting will provide supervision over the accounts payable (A / P) process, preparation of journal entries, balance sheet reconciliations, and special projects as needed. This position will require working knowledge and experience with accounts payable (A / P), general ledger (G / L) functions, and ERP systems. The Senior Associate, Accounts Payable & Accounting will be responsible for performing a variety of accounting, financial reporting, and finance-operation support functions.

Every day will be a challenge, but every month brings new opportunities for an organization that is quickly becoming a household name in disaster response. This position reports to TR's Deputy Director, Accounting & Auditing and is hybrid based 2-3 days out of our National Headquarters (LAHQ) in Los Angeles, CA.

Duties :

• Manage Accounts Payable day-to-day operations and develop a weekly plan to process checks, ACH, wire payments, etc.
• Provide general accounting duties including fixed assets, depreciation / revenue journal entries and schedules, and prepare / enter journal entries for accruals, prepaid insurance, and leases.
• Ensure invoice coding is correct for the required dimensions : General Ledger (GL) account number, department, cost center, location, etc.
• Work with department heads to secure timely approval of invoices.
• Reconcile vendor statements and resolve differences.
• Take a lead role with month-end, quarter-end and year-end close processes; prepare and enter journal entries for month-end close.
• Develop and implement new procedures and features to enhance the Accounts Payable workflow.
• Ensure proper internal controls over Accounts Payable are in place, improve as needed.
• Perform monthly review of the accounts payable vendor aging and investigate open items.
• Manage the expense reporting system, ensuring Greyshirt volunteers and Team Rubicon (TR) staff are set up in the system and trained in its use.
• Review all expense reports (credit card, debit card and reimbursables) for timely reporting and proper coding.
• Ensure all vendors have W9s on file and annually issue 1099s to all appropriate vendors and contractors.

Education and Background :

Special Requirements :

Job Type :

Pay Range :

The hiring range reflects where in the range we most likely intend to hire for this role. Additionally, compensation within that range can vary for several reasons including market conditions, cost of living, skills / capabilities, experience, etc.

Cultural Values :

Perks of the Team :

Learn more about Team Rubicon :

Team Rubicon is an equal opportunity employer and is committed to not only including but actively seeking out a diversity of lifestyles, experiences, perspectives, and voices in order to foster inclusion, growth, and innovation. Your candidacy will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.