AP Specialist

Job Title : Accounts Payable Specialist

Location : Hauppauge, New York

Job Type : Full-Time, 12-Month Contract

Work Arrangement : On-Site

Position Overview

We are seeking a detail-oriented and dedicated Accounts Payable Specialist to manage full-cycle accounts payable processes using SAP and Cimmra. This role focuses on non-inventory invoice processing, vendor invoice reviews, and financial reconciliations. The ideal candidate will work closely with internal teams to optimize workflows and ensure compliance with financial regulations.

Key Responsibilities

Manage full-cycle accounts payable using SAP.

Process non-inventory invoices via Cimmra / SAP.

Review vendor invoices, statements, T&E reports, and credit card bills; reconcile discrepancies.

Perform month-end close activities and generate all related reports.

Handle bank transactions including deposits, check writing, wire transfers, and ACH payments (with management approval).

Coordinate vendor setup and ongoing management.

Optimize invoice approval workflows and internal processes.

Collaborate with internal teams to maintain MIS using Microsoft Office tools.

Support the annual operating expense budgeting process.

Conduct periodic closing activities and track monthly provisions.

Maintain and update lists of AMCs and other fixed charges.

Assist with month-end GL analysis for financial statements and cash flow planning.

Lead cash flow management, bank reconciliations, and asset evaluations.

Update and share MIS related to utility consumption.

Support corporate secretarial practices and maintain records as guided by the COSEC team.

Required Skills & Qualifications

Proven experience in accounts payable and invoicing.

Proficiency in SAP and Cimmra.

Strong data entry and purchase order management skills.

Ability to review and reconcile vendor invoices and statements.

Proficiency in Microsoft Excel and other Office tools.

Preferred Qualifications

Experience with way match and manufacturing processes.

Familiarity with financial compliance and regulatory standards.

Job Type & Location

This is a Contract position based out of Hauppauge, NY.

Pay and Benefits

The pay range for this position is $23.00 - $26.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hauppauge,NY.

Application Deadline

This position is anticipated to close on Nov 11, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.