Payroll Clerk

Job Description

Job Description

About MHA

MHA – Mental Health Association is a nonprofit organization dedicated to helping people live their best life. We provide a wide range of services across Western Massachusetts, including outpatient therapy, substance use recovery, supports for individuals with developmental disabilities or brain injuries, and residential and housing programs. MHA serves individuals impacted by mental illness, substance use, developmental disabilities, brain injuries, and homelessness. Our mission is rooted in inclusion, dignity, and empowering people to lead fulfilling, independent lives.

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Position Summary

The Payroll Clerk is an essential member of the Fiscal Department, responsible for supporting accurate and timely payroll processing for over 750 employees. This role involves close collaboration with the Payroll Coordinator and HR department to maintain compliance, resolve discrepancies, and ensure smooth payroll operations. The ideal candidate will bring strong attention to detail, a proactive approach, and a commitment to confidentiality and accuracy. This is a full-time, on-site position based at our corporate office in Chicopee, MA.

Pay Rate : $25 an hour

Open Shift : Monday through Friday 9am-5pm (40h)

Key Responsibilities

• Assist in processing weekly payroll, ensuring timely and accurate payments to all employees.
• Maintain and update payroll records by collecting, calculating, and entering employee data.
• Process Change of Status forms and ensure accurate system updates.
• Follow up on timecard discrepancies with employees and supervisors.
• Respond to payroll-related inquiries and resolve discrepancies professionally.
• Prepare payroll reports, including earnings, taxes, deductions, leave, and non-taxable wages.
• Collaborate with the Payroll Coordinator and HR to ensure payroll and benefits data alignment.
• Reconcile payroll and accounting system withholding accounts and address discrepancies.
• Support supervisors with training on timecard use, adjustments, and time-off requests.
• Stay current on payroll regulations and assist with audits, statutory filings, and compliance reporting.

Equal Opportunity Statement

The Mental Health Association is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

Benefits