Administrative Support III

Overview

This position will primarily assist the Facilities - Operations General Manager and the Operations Superintendents with administrative duties / support. The administrative support III duties include providing customer service to internal and external customers.

Responsibilities

• Provides administrative support to Department Director, Operations General Manager and Operations Superintendents
• Assists Operations General Manager with Human Resources related duties such as weekly payroll processing, vacancy reviews, awards, Position Control reporting, process Form 12s for pay increases, employees on leave, terminations, new hire on-boarding, and interview set up
• Assists with accounts payable duties such as process invoices for payment, create purchase requisitions, and reconcile vendor statements for missing invoices or payments
• Manages P-card receipts, reconciling receipts to data in Wells Fargo
• Uploads all P-card receipts into shared drive for Procurement
• Coordinates all Safety Meetings and regularly scheduled employee meetings
• Processes travel requests and mileage
• Provides customer service to internal and external (contractors) as needed

Position Type and Typical Hours of Work

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

Licenses and Certifications

Required

Minimum Qualifications

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below :

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.