Assistant Director, Facilities Contract Compliance

Assistant Director, Facilities Contract Compliance

The Assistant Director, reporting to the Director of Facilities, Finance & Administration, performs advanced functions related to the day-to-day administration of outsourced contracts, leases, and warehouse services. Key responsibilities in contract and lease administration include tracking payments, monitoring the performance of service providers to ensure compliance with contract and lease terms, interpreting complex contract language, drafting scopes of work and Requests for Proposals (RFPs) for new contracts, and preparing amendments for existing contracts. This position collaborates with various departments to effectively manage contracts by verifying the receipt of goods and services, validating invoices, and ensuring that all terms and conditions of the contracts are met. Additionally, the Assistant Director follows procurement guidelines, inputs data for purchase orders, and serves as a backup in the absence of the Director.

This position requires experience in contract management and performance techniques, as well as the ability to negotiate solutions to contract compliance issues. Candidates should have experience with various communication methods and the capability to quickly analyze options and make logical decisions. The role also requires experience in developing and documenting processes and procedures, along with the ability to read and fully comprehend complex documents. Successful applicants must be able to work both independently and collaboratively in a team environment, paying close attention to detail while managing multiple competing priorities. Furthermore, the ability to interact effectively with individuals from various backgrounds at all levels of the university is essential. Strong proficiency in current office software, such as Microsoft Office, is required. An advanced degree in a related field or a bachelor's degree in a related field and demonstrated experience or equivalent training, education, licensure / certification, or experience. Valid driver's license.

Experience in developing spreadsheets and tracking costs, as well as in budget development and a solid understanding of accounting practices. Possesses technical writing skills for drafting documents and have experience with contract development. Additionally, have supervisory experience and have worked in materials management, contracts and procurement, facilities management, warehouse services, construction management, business administration, or a combination of these fields.