Management Assistant

Management Assistant

The City of South Pasadena is hiring a customer-focused, solution-oriented Management Assistant for the Public Works Department! Experience with a governmental agency, preferably within a municipal setting, is desirable. Application Deadline : October 19, 2025, or 120 applications.

Purpose : Under general supervision, provides primary support for a department or division, performing a wide range of secretarial and clerical work; and performs other related duties as required.

Distinguishing Characteristics : This is the entry / intermediate-level class in the Management Analyst series. This class performs the more routine analytical work that requires a minimum of previous administrative experience. Employees in this class assist higher-level management or supervisory staff in various management tasks and projects covering a range of issues. A Management Assistant reports to a department head or other management staff.

Examples of Duties : Assists management in the following areas : basic research, studies, surveys, and data gathering; implementation of policies, procedures, and practices; monitoring and coordination of the daily operation of assigned project; planning and administering City events and special projects; processing of department invoices and purchase orders; responding to departmental and residents' inquiries; monitoring of contract compliance; may manage small to intermediate scale projects in complexity and may serve as staff liaison to Commissions and Committees.

FLSA Status : Non-exempt

Employment Standards : Education / Experience : Any combination of education and / or experience that has provided the knowledge, skills, and abilities necessary for acceptable job performance. Graduation from accredited college or university with a bachelor's degree in public administration or policy, political science or a related field. At least one-year of increasingly complex analytical or administrative experience with a governmental agency, preferably within a municipal setting, is desirable.

Knowledge of : Ability to read, write and understand English language documents; to communicate effectively with customers, department personnel, supervisor, and the general public verbally and in writing; proficiency with Microsoft Office programs, specifically Outlook, Word, and Excel.

Ability to : Communicate effectively both verbally and in writing; work with minimal supervision; understand, interpret and apply related concepts; independently complete a variety of assignments.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Strength, dexterity, coordination and vision to use keyboard and video / computer display terminal. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment.

Working Conditions : Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.

Special Requirements : Possession of a valid Class "C" California Driver's License.

Recruitment Plan : 1. Application Period 2. Testing / Written Exam / Written Assignment 3. Oral Interview 4. Final Interview This recruitment may close, or be extended, at any time, without prior notice. Cover letter, resume and other attachments must be in PDF format. Applications will be reviewed for depth and breadth of experience and, level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. Only complete applications or applications that meet the minimum requirements will be considered.

To Apply : Employment Applications are available online only. Please submit your completed application and attach copies of ALL certificates and licenses in PDF format.