No longer accepting applications

Operations Coordinator

Talent GroupsMelville, NY, United States

8 hours ago

Job type

Full-time

Job description

Role : Operations / Project Coordinator – Melville, NY (Hybrid)

Location : Melville, NY

Schedule : Hybrid — Monday & Friday WFH; Tuesday–Thursday onsite

Travel / Expenses : None

Overview

We are seeking a detail-oriented Project Coordinator to support project operations, purchasing activities, reporting, and documentation management. The ideal candidate will have strong organizational skills, experience with purchase orders, and proven proficiency with Microsoft Office tools. This role is key to ensuring project readiness, maintaining accurate records, and supporting cross-functional teams within a fast-paced environment.

Key Responsibilities

Prepare and process purchase orders and requisitions for internal customers within the market.
Facilitate invoice approvals and process them within the appropriate financial systems.
Update all tracking systems daily with accurate and current data.
Analyze project data using Power BI and internal Excel tools / templates.
Maintain accurate, complete, and organized files for all projects and programs, ensuring ongoing data integrity.
Attend project meetings to support task planning and upcoming project needs.
Identify incremental project costs with the local team and support forecast adjustments.
Manage the central repository of project documents for organization and accuracy.
Communicate potential issues to management before they escalate.
Support vendor management activities as applicable.

Education & Certifications

High school diploma or equivalent required.

Associate degree or 2+ years of equivalent work experience preferred.

Experience & Minimum Requirements

Minimum 2 years of experience in operations or coordination roles, including purchase order processing.

Strong proficiency with Microsoft Office (Excel, PowerPoint, Word); experience with Smartsheet preferred.

Experience generating and maintaining reports.

Ability to multitask and work effectively in a fast-paced environment.

Strong written and verbal communication skills.

Excellent administrative and organizational abilities.

Other Skills & Abilities

Ability to learn and utilize various tracking and project management tools / software.

Strong interpersonal skills with the ability to collaborate effectively across teams.

Ability to thrive in a dynamic, problem-solving environment.

Working Conditions

Standard office environment with no exposure to adverse environmental conditions

Create a job alert for this search

Coordinator • Melville, NY, United States