COURT CLERK

Job Description

Job Description

JOB SUMMARY

Under general supervision, performs various clerical and related court support functions as required to maintain Municipal Court processes. Work involves performing duties as typing documents and other information, receipting monies, answering the telephone, assisting the public, preparing records, bookkeeping, coordinating schedules, etc.; and performing specialized tasks in area of responsibility as assigned. Some weekends are required.

ESSENTIAL JOB FUNCTIONS

• Performs data entry and clerical activities by entering tickets, processing setoff debt payments, etc.
• Performs scheduling activities (such as preparing dockets for court; scheduling jury trials and preliminary hearings and motion or rule to show cause hearings; rescheduling court cases; and coordinating with officers and attorneys for court dates, etc.).
• Notifies victims of upcoming cases.
• Prepares bond paperwork.
• Transmits documents to appropriate courts.
• Types warrants and courtesy summons; issues and sends bench warrants.
• Completes expungement process according to established procedures.
• Recalls tickets from the State.
• Sends letters stating a bench warrant will be issued for unpaid fines and documents to suspend driver’s license for unpaid fines.
• Prepares and maintains payment plan contracts.
• Responds to emails as well as answers or returns incoming calls performing various related duties (such as providing guidance and assistance, taking messages, providing information, placing calls, etc.); explains court procedures and assists the public with related processes as necessary.
• Maintains court program files and commit to jail files.
• Assists the public with completing court related forms and with questions and concerns; assists officers in processing tickets.
• Responsible for accuracy in calculating, collecting, recording and tracking of all funds entering Municipal Court.
• Searches State Internet site for incarcerated inmates.
• Assists the judge as needed.
• Receives, reviews, and / or distributes a variety of records and reports (such as mail, motion requests, payments, officer continuance requests, tickets, jury trial and preliminary hearing requests, program requests, expungement requests, warrants, courtesy summons, etc.).
• Prepares and / or processes a variety of documents (such as dockets, transmittal forms, warrants, juror summons, preliminary dates, expungement orders, traffic tickets, continuances, bond paperwork, payment plans, etc.).
• Refers to computer records, court dockets, South Carolina Code of Laws, MASC handbook, ticket log, telephone list, Dorchester County website, desk calendar, case files, policy and procedure manuals, computer manuals, codes / laws / regulations, publications and reference texts, etc.
• Operates a variety of office equipment and machinery (such as file cabinets, telephone, computer, printer, recording devices, fax machine, copy machine, postage machine, etc.).
• Uses a variety of tools (such as calculator, writing instruments, credit card machine, standard office tools, etc.); a variety of supplies (such as paper, boxes, ink cartridges / toner, general office supplies, etc.); and a variety of computer software (such as CMS, INCODE, Microsoft Office, Internet, setoff debt software, etc.).
• Interacts and communicates with various groups and individuals (such as Court Administrator, coworkers, judges, other Town employees, Police Department, attorneys, defendants, and the general public).
• Provides assistance to co-workers and / or performs those responsibilities as necessary to maintain standards of operations.
• Subpoena victims and / or witnesses for trials.
• Coordinates with program managers to update cases.
• Ensures others have correct dockets and officers sign all necessary paperwork.
• Performs general administrative / office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, establishing and maintaining filing systems, etc.
• Performs other related duties as required.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.

MINIMUM EDUCATION AND EXPERIENCE

Requires a high school diploma or equivalent supplemented by six months’ experience performing clerical and bookkeeping activities, preferably in a court system or with similar public contact, or any equivalent combination of training and experience, which provides the required knowledge, skills and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

PHYSICAL REQUIREMENTS

Must be physically able to operate a variety of machines and equipment including computer, calculator, copier, etc. Must be able to exert up to twenty pounds of force occasionally and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May involve reaching, stooping, and balancing.

ADDITIONAL INFORMATION

Benefits Offered

Health insurance

Dental insurance

Life insurance

SC Retirement System

401k deferred compensation

457b deferred compensation

Vacation Leave

Sick Leave

Holiday Leave (12 holidays)

Flexible Spending Accounts

Other Voluntary Insurance

The Town of Summerville is an Equal Opportunity Employer and will recruit and hire employees without regard to race, religion, color, national origin, genetic information, sex (including pregnancy, childbirth, and related conditions), age, political affiliation or disability, except when physical condition is a bona fide occupational qualification, and any other status protected by federal or state law.

APPLICATION SPECIAL INSTRUCTION

Please upload your resume and a list of references.